Subcontractor Relationships Administrator

ORR Protection; Louisville (KY); On-site; USD 55,000 - 75,000; Full time

Job summary

ORR Protection is seeking a Subcontractor Relationships Administrator to centralize sourcing, onboarding, and governance for subcontractors. You will lead nationwide partnerships, ensure documentation, and drive supplier reviews.

Remote with hybrid options, occasional travel may be required. The role collaborates with Purchasing, Finance, Legal, Quality and Operations to scale procurement best practices and strengthen subcontractor relationships.

Qualifications

• Bachelor's degree in business, logistics and supply chain or similar field of study (equivalent years of experience in a business environment may be considered)
• At least 1 - 2 years of experience in a business environment, preferably in procurement or subcontractor management
• Proficiency with Microsoft Office software
• Familiarity or experience with contract review and negotiation is helpful

Responsibilities

• Demonstrate ORR's core values of being Committed, Accountable, Respectful, Empathetic and Safe (C.A.R.E.S)
• Lead RFx events to strategically source, evaluate and select new subcontractors
• Support contract negotiation and setup for new subcontractors
• Ensure subcontractor compliance with documentation requirements and database accuracy
• Serve as a knowledgeable liaison between subcontractors and internal business partners
• Conduct business reviews with top tier subcontractors
• Assist in other ongoing governance activities as needed
• Assist in conducting competitive quoting requests
• Support internal and external audit activities as needed, and help in responding to customer due diligence needs related to subcontractors
• Monitor and track subcontractor spend data to identify and report on trends
• Assist in building and executing on subcontractor category strategy
• Stay up to date on construction and fire protection industry trends and the implications for the subcontractor landscape

Skills

Attention to detail

Analytical thinking

Communication skills

Education

Bachelor's degree in business or related field

Tools

Microsoft Office

Job description

SUBCONTRACTOR RELATIONSHIPS ADMINISTRATOR

ABOUT ORR

ORR Protection is a national leader in fire and life safety, delivering intelligent, lifecycle-driven solutions that protect people, property, and business continuity. For more than 75 years, we've built our reputation by serving organizations in mission-critical environments-where performance matters and reliability is essential. As a third-generation, family-owned company, we remain grounded in strong relationships, a commitment to doing the right thing, and a deep sense of responsibility to our customers and our people. Today, ORR supports associates and customers across all 50 states, combining national expertise with a culture rooted in safety, respect, and care. When you join ORR, you're part of a team dedicated to protecting what matters most, while building a career you can be proud of.

Learn more about our company culture here.

SUMMARY

The Subcontractor Relationships Administrator will serve as the central corporate resource for sourcing, contracting, onboarding and governance support needs related to subcontractors. Using an established framework you will lead business partners around the country in sourcing necessary additional subcontractor relationships. You will also lead subcontractor governance and compliance activities such as conducting periodic business reviews with higher tier subcontractors and ensuring that required documentation is in place and kept up to date. ORR has high standards for our subcontractors related to quality, safety and performance, and recent/continued growth has opened the opportunity for this newly created role.

Working closely with Purchasing, Finance, Legal, Quality, Safety and Operations stakeholders you will be a liaison between subcontractors and business partners at all levels of the organization from coordinators to vice presidents. This role is critical in scaling procurement best practices across the organization and in building and maintaining strong subcontractor relationships. The ideal candidate for this position is someone who has some procurement or subcontractor management experience, or is interested in growing their skills in those areas.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Demonstrate ORR's core values of being Committed, Accountable, Respectful, Empathetic and Safe (C.A.R.E.S)
• Lead RFx events to strategically source, evaluate and select new subcontractors
• Support contract negotiation and setup for new subcontractors
• Ensure subcontractor compliance with documentation requirements and database accuracy
• Serve as a knowledgeable liaison between subcontractors and internal business partners
• Conduct business reviews with top tier subcontractors
• Assist in other ongoing governance activities as needed
• Assist in conducting competitive quoting requests
• Support internal and external audit activities as needed, and help in responding to customer due diligence needs related to subcontractors
• Monitor and track subcontractor spend data to identify and report on trends
• Assist in building and executing on subcontractor category strategy
• Stay up to date on construction and fire protection industry trends and the implications for the subcontractor landscape

MINIMUM AND PREFERRED QUALIFICATIONS

• Bachelor's degree in business, logistics and supply chain or similar field of study (equivalent years of experience in a business environment may be considered)
• At least 1 - 2 years of experience in a business environment, preferably in procurement or subcontractor management
• Proficiency with Microsoft Office software
• Familiarity or experience with contract review and negotiation is helpful

KNOWLEDGE, SKILLS AND ABILITIES

• Natural curiosity with a love of learning and understanding how your work fits into the broader organizational picture
• Analytical and data-driven approach to problem solving
• Attention to detail with great organizational skills and the ability to prioritize tasks based on impact to the business
• Strong verbal and written communication skills with the ability to interact comfortably with subcontractors and internal stakeholders at all levels of the organization
• Ability to build long-term, trust-based relationships with business stakeholders and subcontractors

WORK ENVIRONMENT / ADDITIONAL POSITION INFORMATION

• This role is primarily remote, with the option for a hybrid work arrangement.
• Occasional travel for meetings, events, or other business-related purposes may be required.
• Employment is contingent upon successful completion of a background check and drug screen.

ONCE YOU JOIN OUR TEAM, YOU'LL ENJOY:

• Working for a company where the associates are viewed as the company's greatest asset.
• Being part of something you can be proud of - making a difference in the health and wellness of people and our planet.
• A growing company with a first-class reputation in our respective industries.
• A culture that is fun, family oriented and entrepreneurial.
• A company that offers a focus on work life balance and encouragement to make a big impact.
• A caring group of associates with a commitment to make the communities we work in better for all.
• Excellent benefits including 401(K), health, life, dental, tuition reimbursement and numerous perks such as training and development.

Equal Opportunity Employer / Vet / Disabled