Subcontractor Compliance Coordinator

Collins Electric Company Inc; West Sacramento (CA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Competitive salary

Health, dental, vision insurance

401(k) retirement plan

Paid time off

Job summary

Collins Electrical Company, Inc. seeks a Subcontractor Compliance Coordinator to manage start-up, certified payroll, and insurance documents. You will maintain databases, standardize file practices, and improve processes while fostering strong relationships with subcontractors.

Responsibilities include collecting documents, verifying payroll compliance, and ensuring regulatory standards are met. Strong communication and organizational skills are essential.

Qualifications

• High school diploma or equivalent.
• 1-2 years of Prevailing Wage and Certified Payroll experience preferred for public works projects.
• Demonstrates precision in reviewing and organizing compliance documents.

Responsibilities

• Request and collect start-up compliance documents for new subcontracts.
• Verify certified payroll documents for compliance with prevailing wage rules.
• Ensure insurance documents meet project and regulatory standards.
• Collaborate with subcontractors to resolve discrepancies and obtain signatures.
• Stay informed about industry best practices and regulatory changes.
• Create and maintain organized project files with standardized naming conventions.
• Use payroll software (LCP Tracker, eMars) to review and update documents.
• Maintain a comprehensive database tracking payroll, insurance, and subcontractor requirements.
• Communicate proactively with subcontractors to gather missing information.

Skills

Attention to detail

Clear communication

Multitasking

Regulatory awareness

Education

High school diploma or equivalent

Tools

LCP Tracker

eMars

Microsoft Office

Adobe

Job description

Here at Collins Electrical Company, Inc. we are committed to making our company a great place to work. We want to ensure our employees are healthy, have a good work-life balance and have the support to further their careers. At the heart of our company are the core values that continuously guide our actions and decisions. Family, Loyalty, Passionate, Integrity, Innovation, Respect for People and Socially Conscious are the values we uphold to create positive culture, retain top talent, and earn trust and respect from customers and partners.

Job Purpose

The Subcontractor Compliance Coordinator is responsible for ensuring that all subcontractors meet critical compliance requirements by efficiently managing the collection, verification, and organization of start-up, certified payroll, and insurance documents. This role involves maintaining comprehensive databases, applying standardized file management practices, and utilizing payroll software to streamline compliance processes. The coordinator actively communicates with subcontractors to resolve discrepancies, secure necessary documentation, and foster strong working relationships, while continuously improving processes and upholding the company's core values in every aspect of their work.

What You'll Do

• Request and collect start-up compliance documents immediately upon receiving new subcontracts, ensuring all required paperwork is submitted promptly.
• Verify the accuracy and completeness of certified payroll documents, ensuring full adherence to prevailing wage requirements.
• Ensure that all insurance documents meet both project-specific needs and regulatory standards.
• Collaborate with subcontractors to resolve discrepancies, obtain missing information, and secure necessary signatures.
• Stay informed about industry best practices and any regulatory changes that may impact compliance.
• Create and maintain organized, easily accessible files for each project, systematically categorizing documents by subcontractor and job.
• Apply consistent naming conventions to all documents, ensuring standardization and ease of retrieval.
• Utilize online payroll software programs (e.g., LCP, eMars) to review, save, and update relevant subcontractor documents in the appropriate job files.
• Establish and maintain a comprehensive database to track certified payroll, insurance, and subcontractor compliance requirements for each project.
• Proactively communicate with subcontractors to gather any missing information, signatures, or necessary documentation.
• Ensure subcontractors are fully aware of and adhere to all compliance requirements.
• Foster and maintain positive relationships with subcontractors to ensure smooth and effective communication and collaboration.

What You'll Bring

• High school diploma or equivalent
• 1-2 years of experience in Prevailing Wage Laws and Certified Payroll reporting requirements for federally and state assisted public work projects preferred.
• Demonstrates precision in reviewing and organizing compliance documents, ensuring accuracy and adherence to all regulatory requirements.
• Effectively conveys compliance requirements and resolves issues with subcontractors, internal teams, and external stakeholders through clear and concise communication.
• Proactively identifies and addresses discrepancies or challenges, implementing effective solutions to ensure compliance and smooth project execution.
• Efficiently manages multiple tasks and deadlines, prioritizing responsibilities to ensure timely submission and processing of documents.
• Handles deadlines, interruptions, and high-pressure situations with poise, ensuring work remains accurate and on schedule.
• Proficiency in software/computer programs: Microsoft Office Suite (Word, Excel, PowerPoint, etc.), Adobe, Certified payroll software programs, e.g., LCP Tracker, eMars, General office equipment

Benefits

• Competitive salary with opportunities for growth and advancement
• Comprehensive health, dental, and vision insurance plans
• 401(k) retirement savings plan with employer match
• Generous paid time off and holiday pay

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.