Compliance Coordinator

Brasfield & Gorrie, LLC; Jacksonville, Coral Gables, Winter Park (FL, FL, FL); On-site; USD 70,000 - 100,000; Full time

Job summary

Brasfield & Gorrie, LLC is seeking an experienced Compliance & Government Contract Administrator to support federally funded projects. The role involves managing regulatory forms, certifications, and reporting across multiple government portals and coordinating with payroll on wage rates.

The candidate will handle document control, contract administration, and risk assessments, while ensuring compliance for field teams and project staff on construction sites in Florida.

Qualifications

• Bachelor’s degree preferred in a related field.
• Construction experience preferred.
• Minimum of five years of compliance experience in construction.
• Three years of compliance experience in construction preferred.

Responsibilities

• Collect, review, and maintain required compliance forms with coordinators.
• Communicate regulations; distribute and document new forms.
• Maintain procedures for project and jobsite staff on federally funded projects.
• Audit payroll and wage rates; coordinate with payroll.
• Manage government portals and reporting systems (SAM.gov, eMARS, CPARS, RMS).
• Support small business reporting requirements and certifications.
• Maintain Owner Requirements for federal projects.
• Explain government compliance to subcontractors and teams.
• Assist with project start-up, file management, and contract administration.
• Assist with subcontractor documentation, including licenses and certifications.
• Review addenda with Operations Managers for compliance or risk.

Skills

Strong verbal and written comms

Customer service

Detail oriented

Self-starter

Teamwork & independent work

Fast-paced environment

Aptitude to learn new software

Education

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Bluebeam

JD Edwards

Job description

Responsibilities

Compliance & Government Contract Administration

• Collect, review, and maintain all required Heavy Civil compliance forms in collaboration with Subcontract Document Coordinators.
• Communicate federal, state, and local compliance regulations; distribute new or revised compliance forms; and ensure procedures are documented and communicated.
• Maintain efficient procedures for Project Assistants and Jobsite Assistants on federally funded / federally assisted projects to ensure all federal requirements are met.
• Audit all jobs requiring certified payroll reporting and coordinate with payroll to provide correct wage rates and prime contract information.
• Administer and maintain compliance-related government systems and portals, including SAM.gov, eMARS, CPARS, RMS, and other required reporting platforms.
• Support company and project-level small business reporting requirements, including documentation, certifications, reporting, and outreach tracking.
• Maintain Schedule H Owner Requirements for all federally funded / federally assisted projects.
• Keep current on government regulation changes and prime contract modifications; communicate impacts to operations, field supervision, subcontractors, and project teams.
• Explain government compliance requirements (new and existing) to subcontractors, owners, internal team members, and craft workers.

Subcontractor, Insurance & Risk Support

• Manage subcontract compliance documentation, including business licenses, safety documentation, bonds, and required certifications, ensuring all documents are received, approved, saved, and distributed.
• Assist with reviewing bonded change orders and identifying compliance or financial discrepancies.
• Support SCC (Safety Compliance Committee or applicable group) requirements, including compliance reviews, risk assessments, and waiver evaluations.
• Review addenda with Operations Managers to identify potential compliance anomalies or risks.

Project Start-Up, Administration & Closeout

• Assist with electronic job start-up in project management systems, including obtaining insurance, permits, licenses, and jobsite mobilization documentation.
• Create, maintain, and archive all electronic project files in accordance with company and contract requirements.
• Create, distribute, execute, and track contracts, purchase orders, and change orders using project management systems and DocuSign.
• Assist project teams with construction document control, including drawings, specifications, RFIs, submittals, and logs.
• Enter, update, and research project information in JD Edwards and other project management systems (job status reports, projections, invoices, pay applications, and change orders).
• Prepare, distribute, and manage closeout documentation required by contract; verify all electronic files are complete and ready for storage.

Financial, Payroll & Reporting Support

• Coordinate certified payroll, PSTE time entry, and monthly reporting for applicable employees and projects.
• Receive, track, and coordinate Sales & Use Tax documentation with accounting.
• Assist with subcontractor pay applications, including review of pay apps and lien waivers, coding, routing for approval, and status tracking.
• Review and code overhead, material, and miscellaneous project invoices for Project Manager approval.
• Research and resolve pay application, invoice, expense report, and financial discrepancies in coordination with accounting and project teams.

Administrative & Cross-Functional Support

• Act as a liaison to JSA Coordinators and support field administration coordination.
• Assist with employee onboarding compliance requirements, including security clearances, badges, and access as required for government projects.
• Maintain division-specific compliance forms, government sector documentation, and authorized access lists.
• Support IT, legal, accounting, and operations with compliance matters related to audits, system access, mergers, and regulatory requirements.

Education - Skills - Knowledge - Qualifications & Experience

Qualifications/Experience/Skills

• Bachelor’s degree preferred
• Construction experience preferred
• Preferred 3 years of work experience in a compliance related position within the construction industry
• Minimum of five years of work experience in a compliance related position within the construction industry
• Strong verbal and written communication skills
• Working proficiency in Microsoft Office Suite, including Microsoft Word, Excel and PowerPoint
• Working proficiency in Bluebeam strongly preferred
• Aptitude to learn new computer applications and software
• Excellent customer service skills
• Positive attitude
• Proven self-starter
• Detailed oriented with the ability to recognize discrepancies

Ability to work in a team environment as well as independently

• Must thrive in a fast-paced work environment
• Ability to successfully prioritize multiple tasks with competing deadlines
• Ability to maintain a high level of confidentiality

Obtain notary certification in applicable county