Subcontractor Compliance Assistant

Optiline; Nashua (NH); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health Insurance

PTO

Vacation

Retirement Plan

Life Insurance

Job summary

Optiline is seeking a Subcontractor Compliance Assistant in Nashua, NH. You will manage subcontractor compliance documentation, ensuring that all forms are collected and processed accurately. The role demands attention to detail, critical thinking, and effective communication as you interact with multiple subcontractors.

No previous construction compliance experience is needed as full training will be provided. This full-time position offers health insurance and other benefits, making it an excellent opportunity for growth within the Compliance Department.

Qualifications

• Experience reviewing figures and spotting discrepancies.
• Ability to manage multiple projects effectively.
• Comfort with learning different software systems.

Responsibilities

• Set up and manage subcontractor document collections.
• Support certified payroll processing and review figures.
• Maintain compliance records across various systems.
• Follow up on missing documentation proactively.
• Provide regular updates on compliance status.

Skills

Attention to detail

Critical thinking

Comfortable with numbers

Professional communication

Education

1–3 years of administrative or compliance experience

Tools

Compliance tracking systems

Job description

Subcontractor Compliance Assistant

Optiline Enterprises LLC | Onsite | Full-Time

About the Role

Optiline Enterprises is hiring a Subcontractor Compliance Assistant to join our Subcontractor Compliance Department. This role keeps our subcontractor compliance pipeline moving — processing lien waivers, managing work orders, handling certified payroll documentation, and collecting the compliance documents that keep our jobs audit‑ready and our subcontractors working without interruption.

This is a great fit for someone who’s comfortable with numbers and detail, thinks critically through problems rather than just following steps, and takes ownership of a checklist without needing to be reminded. You'll be working across multiple active construction projects, coordinating directly with subcontractors and internal project teams, in a role where accuracy and follow‑through are the job.

No construction compliance background? That’s fine — we’ll train you on the systems and the regulatory pieces. What we can’t train is sound judgment with numbers and the discipline to follow through on open items. If that’s you, we want to talk to you.

What You’ll Do

• Set up subcontractor document collection folders and checklists, and follow up directly with subcontractors to collect outstanding documents
• Support certified payroll intake and processing (e.g., WH‑347 and state‑specific forms), reviewing payroll figures and flagging discrepancies
• Maintain accurate, current compliance records across our tracking systems
• Proactively follow up on expiring or missing documentation — before deadlines, not after
• Provide regular written status updates on your assigned compliance items

What We’re Looking For

• Comfortable working with numbers — reviewing figures, spotting discrepancies, and catching errors before they become problems
• Strong critical thinking and problem‑solving skills; able to work through an issue rather than just following a script
• Attention to detail and comfort working from checklists and structured processes
• Ability to manage multiple subcontractors and projects at once without things slipping
• Clear, professional written and verbal communication you'll be emailing and calling subcontractors directly
• Comfortable learning and working across different software systems
• 1–3 years of administrative, compliance, or construction‑support experience preferred, but not required for the right candidate

Nice to Have (Not Required)

• Bilingual in Spanish
• Familiarity with construction subcontractor compliance: Section 3, certified payroll, or Davis‑Bacon requirements
• Prior experience in construction, real estate, or a regulated industry

What Optiline Offers

• Full training on all compliance systems and processes — no prior construction compliance experience required
• A defined, structured role with clear expectations rather than ambiguous "figure it out" responsibilities
• Room to grow within the Compliance Department as you build expertise
• Health Insurance, PTO, Vacation, Retirement Plan, Life Insurance