Project Coordinator

Collins Electric Company Inc; California (MO); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Competitive salary

Health insurance

401(k) retirement savings plan

Paid time off

Job summary

Collins Electrical Company, Inc. is seeking a Project Coordinator to ensure efficient project execution through meticulous planning, organization, and communication.

You will oversee document management, submittals, and coordination among stakeholders to keep projects on time and within budget. The role requires strong organizational skills, attention to detail, and experience in construction coordination or administration.

Qualifications

• High school diploma or equivalent required or preferred depending on role.
• Experience in construction project coordination or administrative support is a plus.
• Strong organizational and communication skills to manage schedules, submittals, and documentation.

Responsibilities

• Files project schedules provided by the General Contractors.
• Coordinates delivery schedules of materials and equipment for timely job-site availability.
• Assists in creating and updating specialized project schedules and labor tracking sheets.
• Organizes final preparation of project submittals and verifies documents for conformity.
• Maintains Proposals, Change Orders, Material Logs, and RFIs with accurate project documentation.
• Gathers documents for turnover meetings and job start meetings, ensuring accessible project files.
• Manages the submittal process and ensures timely submission per deadlines.
• Liaises with subcontractors, suppliers, and internal teams to gather required documentation.
• Tracks submittal status, addresses discrepancies, and communicates updates to stakeholders.
• Attends turnover and job start-up meetings and records minutes with follow-up actions.
• Facilitates effective communication among project stakeholders about progress and requirements.
• Keeps current with project details to support other departments as needed.
• Performs other duties and supports continuous improvement initiatives.

Skills

Organization

Communication

Documentation

Submittals

Scheduling

Meeting minutes

Analytical thinking

Problem solving

Education

High school diploma or equivalent

Tools

Project scheduling software

Document management systems

Job description

Here at Collins Electrical Company, Inc. we are committed to making our company a great place to work. We want to ensure our employees are healthy, have a good work-life balance and have the support to further their careers and ensure their long-term financial stability. At the heart of our company are the core values that continuously guide our actions and decisions. Family, Loyalty, Passionate, Integrity, Innovation, Respect for People and Socially Conscious are the values we uphold to create positive culture, retain top talent, and earn trust and respect from customers and partners.

Job Purpose

The purpose of the Project Coordinator is ensuring the seamless and efficient execution of projects through meticulous planning, organization, and communication. Their primary responsibility is to oversee document management, submittal processes, and facilitate effective communication among stakeholders. By organizing project documentation, managing material procurement, coordinating submittal processes, and facilitating meetings, the Project Coordinator contributes to the successful completion of projects on time and within budget.

What You'll Do

• Files project schedules provided by the General Contractors.
• Coordinates delivery schedules of materials and equipment to ensure timely availability at job sites.
• Assists in the creation and updating of specialized project schedules and labor tracking sheets as required.
• Organizes the final preparation of project submittals and verifies approved documents for conformity.
• Maintains Proposed Change Orders, Change Orders, Material Logs, and RFI logs, ensuring accuracy and completeness of project documentation.
• Gather and manage required documents for turnover meetings and job start meetings, ensuring efficient organization and accessibility of project files.
  
• Manages the submittal process, ensuring all necessary documents are collected, reviewed, and submitted in accordance with project requirements and deadlines.
• Liaise with subcontractors, suppliers, and internal teams to gather required documentation and ensure compliance with project specifications.
• Tracks the status of submittals, address any discrepancies or issues, and communicate updates to stakeholders as necessary.
• Attends various meetings such as turnover and job start-up and turnover, recording accurate meeting minutes and following up on action items.
• Facilitate effective communication between project stakeholders, ensuring everyone is informed and aligned on project progress and requirements.
• Stay current and knowledgeable about projects to assist other departments as needed, contributing to cohesive project management efforts.
• Perform any other job-related duties or function as assigned by management.
• Accountable for leading efforts in implementing continuous improvement initiatives and methodologies to improve processes and increase efficiency.
• Participate in CECI Continuous Improvement events as needed (ex: JDI, RIE & A3's).
• Maintain SOP’s (Standard Operating Procedures) for compliance practices and other associated functions.
• Demonstrates and represents company core values in daily actions, interactions, and decision-making processes.
• Integrates the company core values into work practices, ensuring that they are reflected in the tasks you undertake, projects you manage, and solutions you provide.
• Proactively seek ways to enhance and strengthen the integration of core values within direct role and the entire enterprise.

What You'll Bring

• High school diploma or equivalent
  
• Previous experience in construction project coordination or administrative support is a plus.
• Strong organizational skills to effectively coordinate delivery schedules of materials and equipment, ensuring timely availability at job sites.
• Excellent attention to detail and accuracy in managing project documentation, including submittals, proposed change orders, change orders, material logs, and RFIs. Familiarity with document control systems and software to streamline document management processes.
• Attention to detail in ensuring compliance with project specifications and deadlines throughout the submittal process.
• Strong communication skills, both verbal and written, to facilitate effective communication between project stakeholders.
• Ability to adapt communication style to various stakeholders and effectively convey project updates, requirements, and expectations.
• Ability to make informed decisions under pressure, considering project constraints, deadlines, and stakeholder expectations.
• Critical thinking skills to evaluate alternatives, anticipate potential issues, and proactively address them to minimize project disruptions.
• Analytical skills to identify issues, assess risks, and develop solutions to overcome challenges throughout the project lifecycle.
• Proficiency in recording accurate meeting minutes and following up on action items to ensure accountability and progress tracking.
• Ability to communicate effectively with subcontractors, suppliers, and internal stakeholders to facilitate timely and accurate submittals.
• Understanding of submittal processes and requirements in construction projects, including document collection, review, and submission procedures.
• Proficiency in document organization and maintenance to ensure accessibility and completeness throughout the project lifecycle.
• Ability to prioritize tasks, support multiple projects simultaneously, and adapt to changing priorities in a fast-paced environment.
• Proficiency in computerized project scheduling software and document management systems to generate schedules, track project progress and manage project documentation efficiently.
• Continuous learning mindset to stay updated on industry trends, best practices, and technological advancements relevant to project coordination and management.
• Familiarity with construction industry standards, codes, and regulations related to project management, documentation, and procurement processes.

Benefits

• Competitive salary with opportunities for growth and advancement
• Comprehensive health, dental, and vision insurance plans
• 401(k) retirement savings plan with employer match
• Generous paid time off and holiday pay

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.