Subcontract Specialist - Shared Services Team

APi Group Inc.; Eden Prairie (MN); On-site; USD 38,421 - 45,047; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

401K Matching

Profit Sharing

Employee Stock Purchase Program

Job summary

A leading HVAC service provider located in Eden Prairie, MN is seeking a Subcontract Specialist to join their team. The successful candidate will manage subcontract purchase orders and compliance documents while providing administrative support. Candidates should have at least 2 years of administrative experience, with strong proficiency in office software, particularly Excel. This is an on-site role and offers competitive pay and benefits including medical, dental, and 401K. The role is suited for organized individuals passionate about detail-oriented work.

Qualifications

• Minimum of 2 years experience in an administrative role.
• Experience working with contracts.
• Construction industry experience is a plus.

Responsibilities

• Enter Subcontract Purchase Orders and Change Orders.
• Process and maintain Subcontractor MSAs and compliance documents.
• Execute administrative tasks including filing and answering phones.

Skills

Administrative experience

Contract management

Proficiency in Office Suite

Attention to detail

Tools

Excel

Job description

Subcontract Specialist - Shared Services Team

HVAC Shared Services, powered by APi Group, is looking for a Subcontract Specialist to join our growing team. A successful Subcontract Specialist has a passion for accounting and a strong attention to detail in their everyday work and tasks. In addition, the incumbent must have the versatility to excel at all levels of work – from the mundane to the pivotal. This position will sit in Eden Prairie at MMC HQ.

HVAC Shared Services

The Shared Services team is made up of 4 separate operating companies of APi Group; Metropolitan Mechanical Contractors (MN), NAC Mechanical & Electrical Services (MN), Grunau (WI), Tessier’s (SD) and Merit Contracting (MN). This position will be located at our Eden Prairie, MN office. This is an on-site position.

Responsibilities

• Enter Subcontract Purchase Orders and Change Orders.
• Process and maintain Subcontractor MSAs and compliance documents
• Enter Subcontract certificates based on billing requirements (AIAs etc)
• Payment of Subcontractor Invoices
• Process and maintain Subcontractor Statements
• Execute administrative tasks including but not limited to filing, scanning, cost transfers, closing PO's, and answering phones as needed
• Provide support for the Project Accountant team, as necessary
• Ability to be on the phone and computer consistently throughout the day
• Physical ability to lift 50 pounds.

Requirements

• 2 years minimum experience working in an administrative role
• Experience working with contracts
• Proficient working with Office Suite including Excel
• Construction Industry experience a plus
• Experience working with subcontractor agreements a big plus

Pay Range

$27.89 to $32.70 an hour (depending on experience) plus incentive

Benefits

Medical, Dental, Life Insurance, Competitive PTO/Benefits package, matching 401K, Profit Sharing, Opportunity to participate in Employee Stock Purchase Program.

Statement

APi HVAC Shared Services is an Equal Opportunity Employer. We encourage Minorities, Women, Protected Veterans and Individuals with Disabilities to apply. Grunau intends to make reasonable accommodations for qualified job applicants and employees with disabilities.

Equal Opportunity Employer, including disabled and veterans.