Accounts Receivable Specialist

Api Hvac; Eden Prairie (MN); On-site; USD 47,840 - 60,320; Full time

Benefits offered by this job

Medical, Dental, Life Insurance

Competitive PTO/Benefits package

401K matching

Job summary

APi HVAC Services Inc in Eden Prairie, MN is growing and seeks an Accounts Receivable Specialist responsible for accurately applying customer payments and maintaining master data for vendors and subcontractors. The role emphasizes cash flow, front- and back-office processes, and ERP adoption across operating companies, with on-site collaboration and a focus on data quality and internal controls.

Ideal candidates will have ERP experience (COINS or similar), strong attention to detail, and the

Qualifications

• Experience working in an ERP system (COINS or similar preferred)
• Strong attention to detail and ability to manage high transaction volumes
• Understanding of financial controls and data integrity best practices
• Strong organizational and problem-solving skills
• Ability to work cross-functionally with finance, AP, and operations teams
• Detail-oriented with a high degree of accuracy
• Strong ownership and accountability for data quality
• Ability to prioritize and manage multiple tasks
• Process-driven with a continuous improvement mindset
• Effective communication and collaboration skills

Responsibilities

• Generate and review accounts receivable reports on a weekly basis
• Identify past due or collection opportunities to improve the accounts receivable aging and day outstanding results
• Contact clients with overdue accounts to correspond regarding past due balances
• Partner with internal project managers, project accountants, and other operations leaders as needed in collection attempts
• Assist in resolution of customer billing concerns/discrepancies
• Work with collection agencies or legal representation when necessary to secure step up collection efforts
• Participate in weekly accounts receivable meeting to report on and discuss the aging receivables, days outstanding, collection opportunities and future strategies
• Create and maintain supplier and subcontractor records in the ERP system
• Ensure accurate entry of payment terms, tax information, and compliance attributes
• Maintain proper segregation of duties and adherence to SOX/internal controls
• Support vendor onboarding initiatives and improvements to master data processes
• Adhere to internal controls, SOX requirements, and company policies
• Identify opportunities to improve cash application, onboarding, and ERP processes
• Support audits by providing documentation and explanations as needed

Skills

COINS ERP

Attention to detail

Financial controls

Organizational skills

Cross-functional collaboration

Data accuracy

Task prioritization

Process improvement

Communication skills

High-volume processing

Tools

COINS ERP

Job description

APi HVAC Services Inc (powered by APi Group) is growing and is searching for an Accounts Receivable Specialist, who is responsible for accurately applying customer payments and maintaining vendor and subcontractor master data.

HVAC Shared Services

The Shared Services team is made up of 5 separate operating companies of APi Group; Metropolitan Mechanical Contractors (MN), NAC Mechanical & Electrical Services (MN), Grunau (WI), Tessier’s (SD) and Merit Contracting (MN). This position will be located at our Eden Prairie, MN office. This is an on-site position.

This position plays a critical role in maintaining strong cash flow and efficient front- and back-office processes while supporting growth and ERP adoption across operating companies.

Key Responsibilities

• Generate and review accounts receivable reports on a weekly basis
• Identify past due or collection opportunities to improve the accounts receivable aging and day outstanding results
• Contact clients with overdue accounts to correspond regarding past due balances
• Partner with internal project managers, project accountants, and other operations leaders as needed in collection attempts
• Assist in resolution of customer billing concerns/discrepancies
• Work with collection agencies or legal representation when necessary to secure "step up" collection efforts
• Participate in weekly accounts receivable meeting to report on and discuss the aging receivables, days outstanding, collection opportunities and future strategies

Vendor, Supplier & Subcontractor Setup

• Create and maintain supplier and subcontractor records in the ERP system
• Ensure accurate entry of payment terms, tax information, and compliance attributes
• Maintain proper segregation of duties and adherence to SOX/internal controls
• Support vendor onboarding initiatives and improvements to master data processes

Compliance & Process Improvement

• Adhere to internal controls, SOX requirements, and company policies
• Identify opportunities to improve cash application, onboarding, and ERP processes
• Support audits by providing documentation and explanations as needed

Qualifications

• Experience working in an ERP system (COINS or similar preferred)
• Strong attention to detail and ability to manage high transaction volumes
• Understanding of financial controls and data integrity best practices
• Strong organizational and problem-solving skills
• Ability to work cross-functionally with finance, AP, and operations teams
• Detail-oriented with a high degree of accuracy
• Strong ownership and accountability for data quality
• Ability to prioritize and manage multiple tasks
• Process-driven with a continuous improvement mindset
• Effective communication and collaboration skills

PAY RANGE:

$23 to $29 an hour (depending on experience) *plus annual incentive bonus tied to company performance*

BENEFITS:

Medical, Dental, Life Insurance, Competitive PTO/Benefits package, matching 401K, Profit Sharing, Opportunity to participate in Employee Stock Purchase Program.

EEO Statement

APi Group is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Equal Opportunity Employer, including disabled and veterans.