Preconstruction Coordinator / Admin

CORE West, Inc.; Roseville (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

HSA/FSA

Life insurance

401(k) with company match

Tuition reimbursement

Employee Assistance Program

Job summary

CORE West, Inc. in Roseville, CA is seeking a Preconstruction Coordinator/Admin to support the preconstruction team across planning, estimating, procurement, and project startup.

This in-office role reports to the Director of Preconstruction and requires strong organization, clear communication, and the ability to juggle multiple projects. You will coordinate bid packages, trade partner prequalification, document control, and project information, while liaising with owners, architects,

Qualifications

• 2+ years of experience supporting preconstruction, construction operations, project management, procurement, or program management teams.
• Ability to read and understand construction drawings, specifications, and scopes of work.
• Strong written and verbal communication skills; comfortable coordinating across internal teams, clients, consultants, and trade partners.
• Proficiency with Microsoft Office Suite; familiarity with BuildingConnected, Destini, Procore, Bluebeam, and/or DocuSign is a plus.
• Valid California driver’s license and ability to travel locally as needed.

Responsibilities

• Bid & Procurement Coordination: Set up and manage bid packages and project information in BuildingConnected and Destini; maintain bid lists for Bay Area and Sacramento region.
• Coordinate pre bid meetings, bid walks, descope schedules, and bid evaluations; distribute bid forms and backup documentation.
• Prepare bid forms, clarifications, and addenda; collect bid forms and documentation from trade partners.
• Maintain document control systems and project folders; route and track RFIs between design team and client.
• Support transition of projects from preconstruction to operations, including O&M manuals and warranty records.

Skills

Organizational skills

Communication skills

Time management

Team collaboration

Education

Bachelor's degree in Construction Management, Business Administration, or related field

Tools

BuildingConnected

Destini

Procore

Bluebeam

DocuSign

Job description

Preconstruction Coordinator / Administrative Support

Location: Roseville, CA

Salary Range: "$60,000 to $80,000" annually, commensurate with experience

Job Type: Full-Time | Exempt | In-Person

POSITION SUMMARY

The Preconstruction Coordinator/Admin supports CORE’s preconstruction team across the full planning, estimating, procurement, and project startup lifecycle on K through 12, higher education, and civic/municipal projects delivered via progressive design build, lease leaseback, and CM at Risk. Reporting to the Director of Preconstruction, this role serves as a key liaison among preconstruction, operations, owners, architects, consultants, and trade partners, keeping bid solicitation, trade partner prequalification, risk management assessments, subcontractor outreach, document control, and project information organized, accurate, and on schedule. This is a detail driven, in office role requiring strong organizational skills, clear communication, and the ability to juggle multiple active projects and preconstruction assignments at once.

ESSENTIAL DUTIES & RESPONSIBILITIES

Bid & Procurement Coordination Set up and manage bid packages and project information in BuildingConnected and Destini; maintain Bay Area and Sacramento region bid lists Conduct trade partner outreach; verify CORE and district/agency trade partner prequalification status, including MEP trade prequalification, and maintain prequalification records Coordinate pre bid meetings, bid walks, descope schedules, and bid evaluations; distribute and track descope homework and bid reconciliation forms Prepare and distribute bid forms, clarifications, and addenda; collect bid forms and backup documentation from trade partners Post legal and DVBE advertisements; confirm Skilled and Trained Workforce and union trade partner compliance Communicate bid outcomes to trade partners, including notifying unsuccessful bidders Assist with California trade partner prequalification and risk assessment Document & Data Management Develop, organize, track, and distribute construction documents; maintain document control systems and project folders Route and track preconstruction RFIs between the design team and client Track award history and estimating data; support the self perform estimating group and process Assist with constructability review documentation and perform simple quantity takeoffs Prepare GMP and TBR (total base rate) binders and proposal materials, including formatting backup packages and coordinating proposal covers with Marketing Meeting & Client Coordination Coordinate OAC and internal preconstruction meetings; prepare agendas, minutes, and follow up action items Coordinate pre bid walks, client site visits, trade partner fairs, and Drone 360 scheduling Prepare EODs and other preconstruction status updates on bidding, procurement, and project coordination activities Prepare cohesive, visually polished deliverables for the team to present to clients, consultants, and trade partners Department & Project Transition Support Serve as administrative support for the department, scheduling and hosting internal meetings/events and coordinating related travel and meal logistics Support transition of projects from preconstruction to operations, including assistance with Operations & Maintenance manuals, closeout documentation, and warranty records Support BIM Execution Plan coordination and operations handoffs Contribute to trade partner relationship building efforts, including a quarterly trade partner newsletter Maintain department project organization, maintain master project schedule, and hold team accountability to preconstruction excellence reporting

REQUIRED QUALIFICATIONS

2+ years of experience supporting preconstruction, construction operations, project management, procurement, or program management teams Ability to read and understand construction drawings, specifications, and scopes of work Basic understanding of construction estimating, bidding, and procurement processes Strong written and verbal communication skills; comfortable coordinating across internal teams, clients, consultants, and trade partners Excellent organizational, time management, and document control skills with strong attention to detail and accuracy Proficiency with Microsoft Office Suite; familiarity with BuildingConnected, Destini, Procore, Bluebeam, and/or DocuSign is a plus Working knowledge of, or willingness to learn, California public contract requirements, trade partner prequalification, and Skilled and Trained Workforce/union compliance tracking Valid California driver’s license and the ability to travel locally as needed (site visits, pre bid walks, trade partner events) Bachelor’s degree in Construction Management, Business Administration, or a related field preferred; equivalent combination of education and experience will be considered

CORE COMPETENCIES

Confident, organized self starter with a strong work ethic and high personal accountability Team oriented mindset with the ability to collaborate effectively across offices, disciplines, and project delivery teams Ability to manage multiple concurrent bid packages, pursuits, and administrative priorities simultaneously High attention to detail and follow through on documentation, deadlines, and compliance tracking Service minded approach to internal and external relationship building

PHYSICAL DEMANDS & WORK ENVIRONMENT

Primarily an in office role based at CORE’s Roseville, CA office; this is not a remote position Occasional site visits, pre bid walks, and trade partner events; may require walking active construction sites and wearing required personal protective equipment (PPE) Prolonged periods sitting at a desk and working at a computer Occasional local travel within the Sacramento/Roseville region, with limited travel as needed to support Bay Area and rural Northern California projects Attend and facilitate trade partner events Must be able to work in a close team environment

COMPENSATION & BENEFITS

Benefits Options include: Medical, dental, vision, HSA/FSA, life and disability insurance Additional Benefits Paid time off, paid leave, tuition reimbursement, CCG Perks; Employee Assistance Program, Basic Life and Long-term disability at no charge to employee Retirement 401(k) retirement plan with company match options Equipment Company provided cell phone or monthly cell reimbursement, laptop, and all necessary hardware, software, and job related tools Travel Costs Gas covered for work related travel; no company vehicle is provided Work Arrangement Full time, in office. This position does not offer remote work. Bonus Eligible for a discretionary year end bonus CORE provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Our Mission is to earn the trust of our employees, building partners, and clients. Achieving this mission begins by building teams with members who have unwavering, comprehensive trust in one another. Integrity, Fairness, Continuous Improvement, and Results are not just our CORE Values; they are the foundational elements of trust itself.