Subcontract Admin & Purchasing Support

ColonialWebb Contractors Company; Richmond (VA); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

401(k) plan with company match

PTO and paid holidays

Excellent medical, dental, life, and;

Employee Assistance Program

Employee referral incentives

Job summary

ColonialWebb Contractors Company is seeking a Purchasing Coordinator to provide administrative and transactional support across the Purchasing function, supporting construction, special projects, manufacturing, and other operational needs.

Responsibilities include data entry, supplier follow-up, maintaining records, processing purchase orders, and generating reports, while escalating exceptions as needed within established processes.

Qualifications

• Two or more years of administrative/operations support experience.
• Ability to learn purchasing terminology and workflows.
• Strong organizational skills with ability to manage multiple priorities.
• Clear written and verbal communication and professional follow-up.
• Proficiency with standard office and spreadsheet software.

Responsibilities

• Provide subcontract administrative support and process approved changes.
• Enter purchase orders, releases, and confirmations in designated systems.
• Expedite supplier submittals and track status.
• Maintain and organize purchasing project folders.
• Prepare recurring national and departmental purchasing reports.
• Protect confidential supplier, project, pricing, and contract information.

Skills

Administrative support

Data entry

Supplier follow-up

Document control

Reporting

Order tracking

Expediting

Scheduling

Education

High school diploma

Associate degree in Business Administration, Supply Chain, Accounting, Construction Administration, or related field

Tools

Enterprise purchasing systems

Order-tracking systems

Document management systems

Spreadsheet software

Job description

ColonialWebb Contractors Company is seeking a Purchasing Coordinator to provide administrative and transactional support across the Purchasing function, supporting construction, special projects, manufacturing, and other operational needs.

Responsibilities include data entry, supplier follow-up, maintaining records, processing purchase orders, and generating reports, while escalating exceptions as needed within established processes.