Studio Sample Coordinator

Fashion Nova; Beverly Hills (CA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

New HQ in Beverly Hills

Health insurance - Medical, Dental, Vi

401k match

Weekly catered lunches

Employee discounts

Job summary

Fashion Nova in Beverly Hills seeks a Studio Sample Coordinator to manage intake, tracking, and movement of product samples across the studio production lifecycle. You will ensure samples are correctly prepared and available for daily photo shoots in a fast-paced environment.

The role requires strong attention to detail, ability to multitask, and effective communication. This on-site position offers growth opportunities, benefits, and exposure to a high-volume fashion studio operations workflow.

Qualifications

• Strong attention to detail and organizational skills.
• Ability to work efficiently in a high-volume, fast-paced environment.
• Basic computer proficiency; experience with inventory or tracking systems preferred.
• Strong communication and collaboration skills.
• Ability to multitask and prioritize effectively.

Responsibilities

• Process incoming samples and ensure accurate system entry at all required workflow stages.
• Maintain real time tracking of sample status, ensuring data accuracy and visibility.
• Organize and manage sample storage using established filing systems and standards.
• Partner with styling and studio teams to ensure samples are properly prepared and available for shoots.
• Perform quality control checks to verify sample details, labeling, and grouping accuracy.
• Monitor and resolve discrepancies such as missing scans, incorrect assignments, or unaccounted samples.
• Support prioritization of samples based on business needs, including high-priority or aged inventory.
• Manage post-shoot sample processing, including rescanning, verification, and reintegration to pass to studio.
• Maintain readiness of samples for reshoots or additional production needs.
• Contribute to reporting processes and support inventory visibility initiatives.

Skills

Attention to detail

Fast-paced environment

Communication skills

Multitasking & prioritization

Computer proficiency

Tools

Inventory tracking system

Job description

ABOUT US

Fashion Novais the world’s leading trend-to-market fashion and lifestyle brand with high-growth categories across its Women, Men, Kids and Beauty divisions. Renowned for delivering the most-wanted styles to millions worldwide, Fashion Novaearned the title of the Top 5 Most-Searched Fashion Brand on Google in 2022, alongside Louis Vuitton and Nike.

Founder & CEO Richard Saghian launched the brand in 2006, from a retail location in Los Angeles. After multiple store openings, Saghian launched the e-commerce website forFashion Novain 2013, pioneering a disruptive social commerce model of affordable, on-trend, size-inclusive clothing online – powered by an innovative, social media-first marketing strategy.

Today, Fashion Nova has amassed over 40 million social media followers, with annual sales of approximately $2 billion!

The brand’s name has been featured in chart-topping hit songs by Cardi B, Drake, 21 Savage, Saweetie, The Game, Tyga and Offset and its styles have been worn by many celebrities, artists and athletes including Meg The Stallion, Ice Spice, Chris Brown, Floyd Mayweather, Rick Ross, Kourtney Kardashian, and Kylie Jenner.

ROLE OVERVIEW

ROLE OVERVIEW

The Studio Sample Coordinator is responsible for the accurate intake, tracking, organization, and movement of product samples throughout the studio production lifecycle. This role plays a critical part in ensuring samples are properly prepared, assigned, and available to support daily photo studio operations in a fast-paced environment.

KEY RESPONSIBILITIES

• Process incoming samples and ensure accurate system entry at all required workflow stages
• Maintain real time tracking of sample status, ensuring data accuracy and visibility
• Organize and manage sample storage using established filing systems and standards
• Partner with styling and studio teams to ensure samples are properly prepared and available for shoots
• Perform quality control checks to verify sample details, labeling, and grouping accuracy
• Monitor and resolve discrepancies such as missing scans, incorrect assignments, or unaccounted samples
• Support prioritization of samples based on business needs, including high-priority or aged inventory
• Manage post-shoot sample processing, including rescanning, verification, and reintegration to pass to studio
• Maintain readiness of samples for reshoots or additional production needs
• Contribute to reporting processes and support inventory visibility initiatives

Qualifications

• Strong attention to detail and organizational skills
• Ability to work efficiently in a high-volume, fast-paced environment
• Basic computer proficiency; experience with inventory or tracking systems preferred
• Strong communication and collaboration skills
• Ability to multitask and prioritize effectively

Work Environment

• Fast-paced studio and warehouse environment
• Early morning shifts may be required
• Frequent standing, walking, and handling of physical samples

BENEFITS

• New State-of-the-art HQ located in Beverly Hills
• Formalized career paths for continued professional growth
• Comprehensive health insurance across Medical,Dental and Vision
• 401k match, with immediate vesting upon eligibility
• Weekly catered lunches & fully-stock kitchen pantry!
• Opportunities to travel for trade shows and vendor meetings
• Summer Fridays Early Departure
• Team bonding events and programs
• Attractive employee discounts!

Fashion Nova, LLC, and subsidiaries thereof, is an Equal Opportunity Employer.We are steadfast in our commitment to equal employment opportunities and pledge that these objectives are reflected in all aspects of our daily operations.We will continue to recruit, hire, train, and advance in employment qualified individuals in all job titles without regard to race, color, national origin, gender, sexual orientation, gender identity, religion, age, status as a protected veteran, criminal history, or status as an individual with a disability; and shall not discriminate against any individual, any such characteristic, nor any other classification protected by local, state and|or federal law.

NOTICE AT COLLECTION