Studio Opening Coordinator

Jobtailor; Massachusetts; On-site; USD 55,000 - 75,000; Full time

Job summary

Jobtailor is seeking an organized Operations Coordinator to support the Director of New Studio Openings. You will manage project milestones, maintain documentation, and coordinate across departments to ensure smooth launches and brand-aligned openings.

The role demands exceptional organization, strong communication, and the ability to travel up to 50% to oversee new studio openings. Proficiency in MS Office and hands-on experience in retail or hospitality environments are valued.

Qualifications

• 2-4 years of experience in operations, project coordination, or executive support.
• Exceptional organization and follow-through.
• Comfort managing multiple concurrent projects with shifting priorities.
• Exceptional communication and interpersonal skills.
• Ability to work collaboratively across departments.
• Experience in retail, hospitality, meeting brand standards, and/or visual merchandising.
• Experience supporting a senior leader in a fast-paced environment.
• Ability to travel to oversee openings (50%).

Responsibilities

• Serve as the operational right hand to the Director of New Studio Openings.
• Keep projects on track and manage day-to-day administrative workload and milestone tracking.
• Prepare agendas, recaps, and meeting notes for key stakeholder meetings.
• Maintain organized project documentation and shared drive.
• Coordinate across cross-functional partners on behalf of the Director of NSO.
• Support and update calendars.
• Track opening milestones and completion rates and follow up with team members.
• Update opening checklists across multiple simultaneous studio projects.
• Coordinate ordering and vendor schedules leading up to opening day.
• Serve as point of contact for studio-level workstreams as needed.
• Ensure studios are set up according to brand standards and plans.
• Travel to new studio locations during opening week as Development Team Point of Contact and Turnover Captain.
• Receive and unpack shipments; stage and arrange fixtures, furniture, and retail alongside the operations team.
• Walk the space against a detailed opening checklist and document post-open needs.
• Ensure brand standards and lookbook requirements are met before opening day.
• Escalate and help resolve construction, FF&E, and operational issues on the ground.
• Capture photos and written notes to document the opening process for future playbook refinement

Skills

Project coordination

Executive support

Organization

Communication

Cross-functional collaboration

Travel readiness

Microsoft Office

Tools

Microsoft Office Suite

Job description

• Serve as the operational right hand to the Director of New Studio Openings


• Keep projects on track and manage day-to-day administrative workload and milestone tracking


• Prepare agendas, recaps, and meeting notes for key stakeholder meetings


• Maintain organized project documentation and shared drive


• Coordinate across cross-functional partners on behalf of the Director of NSO


• Support and update calendars


• Track opening milestones and completion rates and follow up with team members


• Update opening checklists across multiple simultaneous studio projects


• Coordinate ordering and vendor schedules leading up to opening day


• Serve as point of contact for studio-level workstreams as needed


• Ensure studios are set up according to brand standards and plans


• Travel to new studio locations during opening week as Development Team Point of Contact and Turnover Captain


• Receive and unpack shipments; stage and arrange fixtures, furniture, and retail alongside the operations team


• Walk the space against a detailed opening checklist and document post-open needs


• Ensure brand standards and lookbook requirements are met before opening day


• Escalate and help resolve construction, FF&E, and operational issues on the ground


• Capture photos and written notes to document the opening process for future playbook refinement

Requirements

• 2-4 years of experience in operations, project coordination, or executive support


• Exceptional organization and follow-through


• Comfort managing multiple concurrent projects with shifting priorities


• Exceptional communication and interpersonal skills


• Ability to work collaboratively across departments


• Experience in retail, hospitality, meeting brand standards, and/or visual merchandising


• Experience supporting a senior leader in a fast-paced environment


• Proficiency in Microsoft Office Suite


• Ability to travel to oversee openings (50%)

Core Competencies

Demonstrates strong project coordination and operational support capabilities, with a focus on maintaining brand standards and effective communication across cross-functional teams. Proficient in managing multiple projects simultaneously while ensuring timely completion and adherence to organizational goals.

Highest-signal resume keywords

• Project Coordination


• Operational Support


• Microsoft Office Suite Proficiency


• Exceptional Organization


• Interpersonal Communication

ATS Optimization Keywords

Soft Skills

• Exceptional Organization


• Follow-Through


• Collaborative Work


• Communication Skills


• Interpersonal Skills

Industry Keywords

• Operations


• Project Coordination


• Retail


• Hospitality


• Brand Standards


• Visual Merchandising