Project Manager

Jobtailor; Pampa (TX); On-site; USD 48,000 - 65,000; Full time

Job summary

Jobtailor is seeking an on-site Operations Coordinator to support property-wide projects, work with senior leaders, and keep initiatives moving forward at Caprock Workforce Community outside Pampa, Texas.

You will coordinate meetings, track timelines, action items, risks, and owners; prepare agendas, notes, and reports; and help align cross-functional teams across departments. Strong organizational, communication, and relationship-building skills are essential.

Qualifications

• Experience in project management, operations coordination, administrative support, business operations, executive support, hospitality operations, or a related role required.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and follow-ups.
• Strong written and verbal communication skills.
• Ability to work directly with senior leaders and maintain professionalism, urgency, and discretion.
• Ability to connect multiple people, departments, and priorities into clear action plans.
• Strong attention to detail and ability to create structure out of ambiguity.

Responsibilities

• Work closely with the Managing Director and Director of Operations to support property-wide projects, initiatives, and operational priorities.
• Track project timelines, action items, deliverables, owners, risks, and follow-up needs across multiple departments.
• Serve as a central point of coordination to help ensure teams remain aligned and initiatives continue moving forward.
• Prepare meeting agendas, notes, recaps, reports, presentations, and follow-up materials as needed.
• Help organize and support leadership meetings, operational reviews, project updates, and cross-functional working sessions.
• Follow up with department leaders and stakeholders to confirm progress, remove barriers, and maintain accountability.
• Support communication between departments, including operations, food service, facilities, guest services, transportation, retail, recreation, human resources, finance, safety, and other site teams.
• Help prioritize competing workstreams and ensure urgent needs are identified, escalated, and addressed.
• Maintain project trackers, task lists, planning documents, calendars, reports, and shared operating tools.
• Support administrative coordination for site leadership, including scheduling, documentation, communication, and operational follow-up.
• Identify process gaps, communication issues, or execution risks and recommend practical improvements.
• Help create structure around new initiatives, special projects, launches, property needs, and leadership priorities.
• Build strong working relationships across the property and act as a professional connector between leaders and teams.
• Maintain confidentiality, professionalism, and sound judgment when working with sensitive information.
• Perform other duties as assigned.

Skills

Project Management

Operations Coordination

Strong Organizational Skills

Written and Verbal Communication

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Job description

• Work closely with the Managing Director and Director of Operations to support property-wide projects, initiatives, and operational priorities.
• Track project timelines, action items, deliverables, owners, risks, and follow-up needs across multiple departments.
• Serve as a central point of coordination to help ensure teams remain aligned and initiatives continue moving forward.
• Prepare meeting agendas, notes, recaps, reports, presentations, and follow-up materials as needed.
• Help organize and support leadership meetings, operational reviews, project updates, and cross-functional working sessions.
• Follow up with department leaders and stakeholders to confirm progress, remove barriers, and maintain accountability.
• Support communication between departments, including operations, food service, facilities, guest services, transportation, retail, recreation, human resources, finance, safety, and other site teams.
• Help prioritize competing workstreams and ensure urgent needs are identified, escalated, and addressed.
• Maintain project trackers, task lists, planning documents, calendars, reports, and shared operating tools.
• Support administrative coordination for site leadership, including scheduling, documentation, communication, and operational follow-up.
• Identify process gaps, communication issues, or execution risks and recommend practical improvements.
• Help create structure around new initiatives, special projects, launches, property needs, and leadership priorities.
• Build strong working relationships across the property and act as a professional connector between leaders and teams.
• Maintain confidentiality, professionalism, and sound judgment when working with sensitive information.
• Perform other duties as assigned.

Requirements

• Experience in project management, operations coordination, administrative support, business operations, executive support, hospitality operations, or a related role required.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and follow-ups.
• Strong written and verbal communication skills.
• Ability to work directly with senior leaders and maintain professionalism, urgency, and discretion.
• Ability to connect multiple people, departments, and priorities into clear action plans.
• Strong attention to detail and ability to create structure out of ambiguity.
• Proficiency with Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
• Ability to build relationships, influence without direct authority, and keep teams moving in the same direction.
• Ability to work on site at Caprock Workforce Community outside Pampa, Texas.
• Ability to work a flexible schedule based on business needs.

Core Competencies

Demonstrates strong project management and operations coordination skills, with a focus on maintaining communication and alignment across multiple departments. Proficient in administrative support and relationship building to ensure effective execution of initiatives and operational priorities.

Highest-signal resume keywords

• Project Management
• Operations Coordination
• Strong Organizational Skills
• Microsoft Office Proficiency
• Written And Verbal Communication

ATS Optimization Keywords

Hard Skills

• Project Management
• Operations Coordination
• Administrative Support
• Business Operations
• Hospitality Operations

Soft Skills

• Strong Organizational Skills
• Attention To Detail
• Relationship Building
• Influencing Without Authority
• Professionalism

Industry Keywords

• Executive Support
• Cross-Functional Coordination
• Operational Reviews
• Task Management
• Confidentiality

Tools & Technologies

• Microsoft Office
• Outlook
• Excel
• Word
• PowerPoint