Studio Design Scheduler

Interface Americas, Inc; La Vergne (TN); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Interface is seeking a Studio Design Scheduler to coordinate and optimize workflow across the Interface Design Studio. This role ensures project requests from Sales and Marketing are prioritized, scheduled, and delivered to support business performance and team efficiency.

Under the Design Studio Manager, you will balance priorities, review incoming work, and ensure smooth progression from intake through completion, collaborating with a small, cross‑functional scheduling team in a fast-paced

Qualifications

• Bachelor's degree in business, communications, project management, or related field
• Equivalent experience in scheduling, traffic coordination, or project management may be considered
• 1-3 years of experience in project coordination, scheduling, or a related role
• Experience in a creative, design, or production environment preferred

Responsibilities

• Review and assess incoming project requests to confirm scope, completeness, and required deliverables
• Assign and schedule work based on team capacity, deadlines, and project priorities
• Partner with scheduling team to align workload distribution and evolving priorities
• Collaborate with designers and Lead Studio Designers to maintain balanced workflows and ensure resource utilization
• Communicate with internal stakeholders on project status, timelines, and expectations
• Acknowledge and assign requests, manage turnaround expectations
• Identify gaps in project scope and work with stakeholders to resolve before scheduling
• Maintain visibility into active and upcoming work to flag risks or capacity challenges
• Support coordination across cross-functional teams, including Product Development
• Maintain scheduling tools, team calendars, and supporting documentation
• Occasionally support basic project tasks (layouts and estimating) as needed

Skills

Organizational skills

English proficiency

Prioritization

Detail-oriented

Team collaboration

Problem solving

Deadline management

Workflow tools

Project management

Education

Bachelor's degree or equivalent

Tools

Salesforce

Microsoft Office Suite

AutoCAD

CET

Adobe Creative Suite

Job description

Interface is a global flooring and sustainability leader dedicated to rethinking how spaces work for people and the planet. Our portfolio includes Interface carpet tile and LVT, nora rubber flooring, and FLOR premium area rugs. Across every brand, we innovate in a way that combines design, performance, and sustainability without compromise.

Trusted by architects, designers, and building professionals worldwide, we help bring bold visions to life with solutions that deliver real, measurable impact. Building on more than 30 years of sustainability progress and industry-first innovation, we remain "all in" on our goal of becoming carbon negative by 2040, without the use of offsets.

Interface is seeking a Studio Design Scheduler to coordinate and optimize workflow across the Interface Design Studio. This role ensures project requests from Sales and Marketing are prioritized, scheduled, and delivered in support of business performance and team efficiency.

Working in close partnership with the design team and a peer scheduler, this role evaluates incoming work, aligns priorities, and helps balance team capacity. Under the direction of the Design Studio Manager, the Studio Design Scheduler ensures projects progress smoothly from intake through completion.

Why this role

This role is ideal for someone who enjoys bringing structure to complex workflows, partnering with others to solve problems, and playing a central role in how work moves through a creative team. You won't be working in isolation, but rather as part of a small, collaborative scheduling team with shared ownership over how the studio operates and delivers on its goal of providing our customers with the highest level of design support.

Educational requirements

• Bachelor's degree in business, communications, project management, or a related field
• Equivalent experience in scheduling, traffic coordination, or project management may be considered

Experience requirements

• 1-3 years of experience in project coordination, scheduling, or a related role
• Experience working in a creative, design, or production environment preferred

Skills needed

• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously
• Clear and confident communication skills, both written and verbal (English proficiency required)
• Sound judgment in prioritization and decision‑making within a fast‑paced environment
• Detail‑oriented with the ability to review work for completeness and accuracy
• Collaborative mindset with the ability to work effectively within a small team and cross‑functional environment
• Proactive problem‑solving skills with the ability to adapt to shifting priorities
• Comfort navigating ambiguity and making informed decisions with available information
• Ability to meet deadlines in a high‑pressure, high‑demand, fast‑paced environment
• Experience with workflow or project management tools (Salesforce or similar platforms) required
• Proficiency in Microsoft Office Suite (Outlook, Teams, Excel)
• Familiarity with design tools (AutoCAD, CET, Adobe Creative Suite) preferred
• Experience reading and interpreting architectural plans and construction documents preferred

Key responsibilities

• Review and assess incoming project requests to confirm scope, completeness, and required deliverables
• Assign and schedule work based on team capacity, deadlines, and project priorities
• Partner closely with scheduling team to align on workload distribution, scheduling decisions, and evolving priorities
• Collaborate with designers and Lead Studio Designers to maintain balanced workflows and ensure efficient resource utilization
• Communicate clearly with internal stakeholders on project status, timelines, and expectations
• Ensure timely acknowledgment and assignment of all requests, including setting and managing turnaround expectations
• Identify gaps in project scope and work with stakeholders to resolve before scheduling
• Maintain visibility into active and upcoming work to proactively flag risks, bottlenecks, or capacity challenges
• Support coordination across cross‑functional teams, including Product Development, for projects requiring customization
• Maintain scheduling tools, team calendars, and supporting documentation to ensure accuracy and transparency
• Occasionally support basic project‑related tasks (e.g., simple layouts and estimating) as needed

Work environment & expectations

• Predominantly open office environment with moderate exposure to manufacturing areas
• Fast‑paced, collaborative studio with multiple concurrent deadlines
• Occasional travel between Atlanta and LaGrange locations (approximately 2 days per month)
• Hybrid work schedule: minimum 3 days per week in office (Atlanta or LaGrange), with flexibility for remote work 2 days per week

We are a VEVRAA Federal Contractor. We desire priority referrals of Protected Veterans for job openings at all locations within the State of Georgia. An Equal Opportunity Employer including Veterans and Disabled.