Studio Coordinator (Temporary)

Mithun; San Francisco (CA); On-site; USD 60,000 - 73,000; Full time

Job summary

Mithun is seeking a highly organized temporary Studio Coordinator in San Francisco to support studio leaders and the Seattle-based Operations team. This in-office role runs Monday–Friday, 8:30 am–5:30 pm, for about 4.5 months starting mid-September.

You will handle calendar/travel, meetings, and daily operations, ensuring a welcoming environment for staff and guests while coordinating with facilities, IT, and project teams.

Qualifications

• Experience providing administrative support in a fast-paced office.
• Strong calendar management and travel coordination abilities.
• Proven customer service and communication skills.
• Excellent organizational skills with attention to detail.
• Ability to manage multiple priorities and adapt to change.
• Proficient in MS Office and collaboration tools.

Responsibilities

• Provide administrative support to studio leaders, including calendar management, travel coordination, timesheets, and expense reports.
• Coordinate snacks, supplies, and meals for team meetings and events to support daily operations.
• Greet visitors and support day-to-day studio operations.
• Oversee mail, shipping, and receiving for the office.
• Provide onsite IT support for basic troubleshooting in coordination with remote IT team.
• Coordinate setup and logistics for client meetings and studio events.
• Liaise with building management on facilities-related issues.
• Assist with marketing and operations initiatives, including data collection and event coordination.

Skills

Calendar management

Travel coordination

Customer service

Organizational skills

Communication

Multi-tasking

IT support basics

Meeting logistics

Facilities coordination

Event coordination

Tools

Microsoft Outlook

PowerPoint

Excel

Word

OneDrive

Google Drive

Zoom

Miro

Job description

Temporary Description

We're seeking a highly organized and detail-oriented temporary Studio Coordinator to join our San Francisco team and help ensure the smooth operation of our office. This is a dynamic role where no two days are exactly the same. You'll support a variety of operational, administrative, and people-focused initiatives in a mission-driven, creative environment. Working closely with studio leadership and our Seattle-based Operations team, you'll play a key role in helping to create an exceptional experience for staff and guests.

This is an onsite in-office position, Monday through Friday 8:30 am to 5:30 pm, expected to last for approximately 4.5 months starting in mid-September.

About Mithun

Mithun is an integrated design firm dedicated to creating positive change in people's lives. Our teams work in a wide range of typologies and scales - with a focus on urban environments and places where people live, work and learn. We are an internationally recognized leader in sustainability, combining exemplary design with a focus on building and site performance, human health and social equity. Since the inception of the practice in 1949, our work has been recognized with hundreds of peer and industry awards including the 2023 AIA Architecture Firm Award.

We embrace justice, equity, diversity and inclusion (JEDI) as key expressions of our mission of Design for Positive Change. We are committed to promoting JEDI both internally and externally in our firm culture, project work and partnerships. A JUST organization since 2017, Mithun's goal is not just good intentions but real impact for the people, communities and clients we serve.

Role & Responsibilities

• Provide administrative support to studio leaders, including calendar management, travel coordination, timesheets, and expense reports. Assist project teams with travel arrangements, meeting logistics, schedule coordination, and video conferencing setup.


• Ensure shared spaces and kitchen are organized, well-stocked, and welcoming. Coordinate and order snacks, beverages, supplies, and lunches for team meetings and special events to support daily operations and employee experience.


• Serve as the first point of contact for staff and guests by creating a professional and welcoming environment. Greet visitors, answer and direct emails and phone calls, and support day-to-day studio operations.


• Oversee mail, shipping, and receiving for the office.


• Provide onsite IT support for basic troubleshooting needs, such as resolving docking station issues, connectivity problems, and other day-to-day hardware or equipment concerns, in coordination with the remote IT team.


• Coordinate setup and logistics for client meetings, presentations, and studio events.


• Manage facilities-related issues and serve as the primary liaison with building management.


• Assist with marketing and operations initiatives, including project data collection, contact management, event coordination, and compiling content for pursuit materials, brochures, and award submissions.

Requirements

• Exceptional customer service, interpersonal, and communication skills, with the ability to build positive relationships with staff and visitors.


• Strong organizational skills, attention to detail, accuracy and ability to manage multiple priorities while following through on commitments.


• Proven ability to adapt to changing priorities and thrive in a dynamic environment.


• Resourceful, proactive, and service-oriented, with a willingness to take initiative and support a wide range of operational and administrative needs.


• Intermediate to advanced Microsoft Outlook, PowerPoint, Excel, Word, OneDrive, Google Drive, Zoom, and Miro proficiency.

Nice-to-haves (but not required)

• Prior exposure to marketing and business development activities.


• CRM database experience.


• Event planning experience.

The expected range of compensation for this role is $29-$35 per hour. Pay ranges differ by location.

Mithun is an Equal Opportunity Employer.

This position is based in our San Francisco, CA location.