Workplace Operations Manager

Uncountable Inc.; San Francisco (CA); On-site; USD 33,000 - 37,000; Part time

Benefits offered by this job

Company sponsored 401k plan with 2%+?

Commuter benefits for transit and paid

Company sponsored lunches/snacks

Job summary

Uncountable is hiring a part-time Workplace Operations Manager to run day-to-day operations for our San Francisco office. You'll handle logistics to keep the office functional and organized, and shape the culture by planning events and building the kind of environment people want to work in.

This role is ideal for someone organized, personable, and detail-minded, who enjoys a hands-on, independent position with weekday availability and on-site presence in San Francisco.

Qualifications

• Prior experience in office management, administrative support, hospitality, or similar role.
• Highly organized and proactive, manages multiple tasks without falling through cracks.
• Warm, personable, and enjoys creating a good experience for others.
• Reliable weekday availability; 3-4 days in office per week preferred.
• Based in or near San Francisco and able to be on-site consistently.
• Comfortable working independently with light oversight.
• Tech-savvy with Google Workspace, Slack, Zoom, and ordering platforms.
• Able to lift up to 25 lbs and stand as needed.

Responsibilities

• Office Operations: manage day-to-day operations, stock, tidy, and run smoothly.
• Order and maintain snacks and office supplies.
• Coordinate lunch and dinner orders on designated days.
• Check and distribute mail.
• Welcome guests and visitors, and be the go-to for office questions.
• Coordinate with building management for maintenance and access.

Skills

Office management

Organization

People skills

Independent work

Tech proficiency

Physical ability

Tools

Google Workspace

Slack

Zoom

Job description

Location: San Francisco, CA (on-site)Hours: 10-20 hours/weekSchedule: In office 3-4 days per week, flexible hoursCompensation: $32-36/hour, DOE

About UncountableUncountable builds an AI-powered R&D platform used by specialty chemicals and materials science companies to accelerate product development. We're a fast-growing team with offices in San Francisco, London, New York, and Munich, working with some of the world's leading manufacturers and research organizations.

About the Role

We're hiring a part-time Workplace Operations Manager to run day-to-day operations for our San Francisco office. You'll handle the logistics that keep the office functional and organized, and you'll shape the culture side too - planning events and building the kind of environment people want to work in.

This role is great for someone who's organized, personable, and takes pride in the small details that make an office feel welcoming rather than just functional.

What You'll Do

Office Operations

• Manage day-to-day office operations, keeping things stocked, tidy, and running smoothly
• Order and maintain snacks and office supplies
• Coordinate lunch and dinner orders on designated days
• Check and distribute mail
• Welcome guests and visitors, and serve as the go-to person for office-related questions
• Serve as the point of contact with building management for maintenance, access, and building-related issues

Culture & Morale

• Help make the office a fun, inviting place to work
• Plan and execute happy hours and other team events
• Bring ideas for small touches and traditions that build team morale and office culture
• Support leadership with ad hoc special projects as they come up

What We're Looking For

• Prior experience in office management, administrative support, hospitality, or a similar people-facing operations role
• Highly organized, proactive, and comfortable managing multiple small tasks at once without things falling through the cracks
• Warm, personable, and genuinely enjoys creating a good experience for others
• Reliable availability most weekdays. Preferred availability is 3-4 days in office per week.
• Based in or near San Francisco, able to be on-site consistently
• Comfortable working independently with light oversight
• Tech-comfortable with tools like Google Workspace, Slack, Zoom, and expense/ordering platforms
• Able to lift up to 25 lbs (packages, catering trays, supply stock) and remain on your feet as needed

Nice to Have

• Experience planning small office events or happy hours
• Familiarity with vendor/building management coordination
• Experience supporting a team through growth (new hire onboarding, space changes, etc.)

Benefits

• Company sponsored 401k plan with company contributions
• Commuter benefits for public transit and parking
• Company sponsored lunches/snacks

This is a part-time, non-exempt hourly position. Hours and schedule are flexible within the 10-20 hr/week range, based on business needs and candidate availability.