HR Operations Lead

Texas A&M University; Austin (TX); On-site; USD 8,682 - 10,611; Full time

Job summary

Texas A&M University is seeking a qualified HR Operations Lead to manage daily HR operations in Austin, Texas. This position involves overseeing HR functions, advising management, and ensuring compliance with state and federal regulations.

The ideal candidate will have a Bachelor’s degree in Human Resources and a minimum of seven years of HR management experience. A competitive salary of $9,646.88 monthly is offered along with opportunities for professional development.

Qualifications

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Seven years of work experience in progressive human resources management.

Responsibilities

• Manage daily HR operations and ensure effective administration of HR functions.
• Collaborate with leadership to address agency needs such as succession planning.
• Conduct audits to ensure compliance with regulations.

Skills

Advanced knowledge of Human Resources Management principles

Effective communication skills

Detail-oriented and organized

Proficiency in Microsoft Office Suite

Education

Bachelor’s degree in Human Resources

Seven years of work experience in HR

Tools

Workday

Business Objects

Job description

Job Title: HR Operations Lead

Agency: Texas Division of Emergency Management (TDEM)

Department: Human Resources Section

Proposed Minimum Salary: $9,646.88 monthly

Job Location: Austin, Texas

Job Type: Staff

GENERAL DESCRIPTION

The Texas Division of Emergency Management (TDEM) is an emergency response entity. The Human Resources Operations Lead (HR Ops Lead) performs advanced and skilled HR duties, managing daily operations under the TDEM HR Division. This position produces, develops, coordinates, delivers, and manages HR content essential to HR operations and serves as a subject matter expert on assigned HR functions. The HR Ops Lead advises management and staff on specialized areas, rules, policies, regulations, and standard administrative procedures related to human resources management, conducts audits to ensure compliance, and establishes goals and objectives, developing guidelines, procedures, and policies. The role works with minimal supervision, using initiative and independent judgment.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Performs independent and advanced senior level office work directly related to the HR business needs of the agency.
• Collaborates with the Chief Human Resources Officer (CHRO) or designee to manage business needs and further operations.
• Develops, coordinates, delivers and manages assigned HR operations to ensure effective and efficient administration on talent management, benefits and leave programs, and HR objectives.
• Oversees and implements the agency’s HR business goals and objectives, coordinating with HR Leadership.
• Manages and monitors assigned business processes in accordance with regulatory requirements, best practices, and agency needs.
• Reviews, provides consultation and advises on hiring, Texas A&M University System (TAMUS) classifications, pay, job descriptions and interview questions for the agency as a subject matter expert (SME).
• Collaborates with leadership groups to identify and address agency needs such as succession planning, recruiting efforts, and retention strategies.
• Provides expert guidance and oversight to divisions and management regarding HR practices, TDEM processes and procedures, compliance, laws, and regulations.
• Ensures compliance with state, TAMUS and federal laws and regulations.
• Researches and analyzes data trends on hiring for required reporting.
• Completes human resources-related surveys and questionnaires.
• Represents TDEM for HR assigned work groups under TAMUS.
• Participates, trains and presents on behalf of TDEM HR in learning and development opportunities.
• Develops schedules, priorities, and standards in executing initiatives to ensure efficiency and deliverables.
• Serves as a lead in assigned projects and assignments.
• Independently drafts complex HR correspondence on employment practices.
• May serve as a back‑up on management and leadership functions within the HR division.
• May plan, assign, and/or supervise the work of others and assist in or independently evaluate and assess subordinate performance.
• May assist with Benefits Programs and HR Initiatives.
• May attend career fairs and recruiting events on behalf of TDEM.
• Maintains confidentiality of HR documents, personnel matters and discussions.
• Ensures protected health information (PHI) is handled in compliance with HIPAA regulations.
• Maintains a regular course of attendance during authorized work schedule and works extended hours when needed.
• Possesses ability to travel up to 10%.
• Performs related work as assigned.

MINIMUM QUALIFICATIONS

• Education – Bachelor’s degree in an applicable field or equivalent combination of applicable education and experience.
• Experience – Seven (7) years of work experience in progressive human resources management or applicable functions.

PREFERRED QUALIFICATIONS

• Bachelor’s degree in Human Resources.
• Experience working for a state agency or institution of higher education.
• HR related experience, HR college coursework or an HR certification.
• Additional work experience may be substituted for the education requirement on a year‑for‑year basis; thirty (30) semester hours equals one (1) year of experience.
• Completed advanced degree may also be substituted in lieu of work experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Advanced knowledge and application of Human Resources Management principles.
• Advanced knowledge of the employee lifecycle from recruiting and onboarding to development, compensation, benefits and off‑boarding.
• Advanced knowledge of state and federal laws, including FLSA, FMLA, ADA and HIPAA.
• Knowledge of Talent Management, Benefits and Leave, Employee Relations, Performance Management and Compliance.
• Emerging knowledge of TDEM Human Resources operations and oversight.
• Ability to deliver work independently and/or organize and direct the work of others.
• Ability to rapidly assimilate information related to TDEM, TAMUS, state and federal regulations, legislation, guidelines, processes, policies and procedures.
• Ability to analyze problems, identify causative factors and apply actions to effectively resolve current issues and prevent future recurrences.
• Demonstrated responsibility for managing sensitive and confidential information in accordance with applicable laws and policies.
• Effective communication and presentation skills with the ability to convey technical information in plain language.
• Ability to exercise discretion and independent judgement.
• Skill in managing complex HR processes and employee lifecycle transactions.
• Skill in interpreting and applying HR policies, procedures and regulations to provide consistent guidance.
• Excellent written communication, analytical, interpersonal and organizational skills.
• Detail‑oriented, organized, flexible and able to prioritize, plan and execute multiple concurrent programs and projects.
• Proficient in Microsoft Office Suite and HR related applications.
• Proficiency in TAMUS human resources management systems (Workday, Business Objects, First Advantage and Guardian).
• Proficiency in Docusign and Workday business processes.
• Ability to evaluate HR processes and recommend improvements that strengthen service delivery, compliance and operational efficiency.
• Ability to collaborate across HR functional areas to support integrated talent management, benefits and leave, compliance, and HR operations initiatives.
• Ability to execute critical thinking when analyzing situations.
• Ability to communicate with tact and diplomacy.
• Ability to comply with safety standards and best practices.

REGISTRATION, CERTIFICATION OR LICENSURE

• Complete and obtain certification in IS‑100, IS‑200, IS‑700 and IS‑800 FEMA courses within twelve (12) months of employment.
• Any other training as determined.

Additional Military Crosswalk (occupational specialty code) information can be accessed at: http://www.hr.sao.texas.gov/CompensationSystem/JobDescriptions

All positions are security‑sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity / Veterans / Disability Employer.