Student Worker

City of Gilroy; Gilroy (CA); On-site; USD 18,000 - 19,000; Part time

Job summary

The City of Gilroy is seeking a Part‑Time Clerical Student Worker to assist the Human Resources/Risk Management Department. The role is 20 hours per week at $17.54 per hour, with afternoon availability from 1:00pm to 5:00pm.

You will gain hands‑on experience in recruitment, onboarding, and HR operations within a local government setting. Ideal candidates are current college students or high school juniors or higher, display maturity for an office environment, and commit to at least one school

Qualifications

• Current college student or high school junior or higher.
• Proficiency in basic computer and keyboarding skills.
• Maturity for an office work environment required.
• Commitment of at least one school year; two-year commitment ideal.

Responsibilities

• Support recruitment activities by copying and preparing job flyers, applications, recruitment materials, and other documents.
• Prepare orientation materials by copying, assembling, and organizing digital employee handbooks and information packets.
• Assist with interviews by assembling and disassembling interview binders, packets, and related materials.
• Answer and direct telephone calls to the Human Resources/Risk Management Division, provide general information, and refer callers to the appropriate staff member.
• Maintain and organize files by filing documents accurately and efficiently and assisting with the creation and organization of new files.
• Create and organize meeting materials and information packets as directed by staff.
• Prepare employee training certificates to document completed training.
• Support Human Resources/Risk Management staff with a variety of clerical assignments, special projects, and administrative tasks.
• Set up and break down conference rooms before and after interviews, meetings, and other activities.

Skills

Customer service

Attention to detail

Reliability

Organization

Communication

Education

College student or high school junior+

Job description

Human Resources/ Risk Management Department

$17.54 Hourly | 20 hours per week

The City of Gilroy is an equal opportunity employer and supports workforce diversity, equity, and inclusion and belonging. Join our team!

STUDENT WORKER

About The Position

Ready to turn your afternoons into real‑world experience? The City of Gilroy is looking for a mature, responsible, and motivated student to join the Human Resources/Risk Management Department as a Part‑Time Clerical Student Worker. This is a great opportunity to gain hands‑on experience, build professional skills, and get an inside look at how local government works – all while earning an hourly wage. The selected student will assist with a variety of clerical, administrative, and special project assignments that support the team. This is a part‑time, at‑will, unrepresented hourly position. Applicants must be available for at least four afternoons per week, Monday – Friday between the hours of 1:00pm – 5:00pm. Whether you’re looking to build your resume, explore a career in public service, or simply gain valuable workplace experience, this position is an excellent opportunity to get started.

EXAMPLE OF DUTIES

• Support recruitment activities by copying and preparing job flyers, applications, recruitment materials, and other documents.
• Prepare orientation materials by copying, assembling, and organizing digital employee handbooks and information packets.
• Assist with interviews by assembling and disassembling interview binders, packets, and related materials.
• Answer and direct telephone calls to the Human Resources/Risk Management Division, provide general information, and refer callers to the appropriate staff member.
• Maintain and organize files by filing documents accurately and efficiently and assisting with the creation and organization of new files.
• Create and organize meeting materials and information packets as directed by staff.
• Prepare employee training certificates to document completed training.
• Support Human Resources/Risk Management staff with a variety of clerical assignments, special projects, and administrative tasks.
• Set up and break down conference rooms before and after interviews, meetings, and other activities.

What You’ll Take Away

By the end of the work experience, you’ll have more than just hours on your timesheet – you’ll have real world skills you can take to your next job, internship, college experience, or career including:

• Professional communication and customer service
• Exposure and hands‑on experience to recruitment, employee training, and human resources
• Onboarding and Benefits Administration
• HRIS Databases and Applicant Tracking systems
• Organization and time management
• Attention to detail and accuracy
• Teamwork and collaboration
• Workplace professionalism and dependability
• Document preparation and office procedures
• Records and file organization
• Experience working in a local government environment
• Confidence navigating a professional workplace

THE IDEAL CANDIDATE

• Possesses a positive attitude and a welcoming and approachable demeanor
• Delivers outstanding customer service
• Demonstrates attention to detail
• Willingness to learn and have an interest in contributing to a team environment
• Understands the importance of confidentiality
• Accurately and thoroughly completes tasks
• Maintains a high level of organization, tracking assignments and deadlines
• Follows provided instructions and seeks clarification when necessary
• Exhibits reliability and dependability
• Adheres to professionalism and thrives in a professional office environment

Qualifications

Education/Experience: Student applicants should be a current college student or at minimum a high school junior or higher and must demonstrate proficiency in basic computer and keyboarding skills. Maturity for an office work environment required. A minimum one-year commitment to the role is needed, and applicants should apply only if they can commit to working through the school year during the afternoon hours noted for the position. A two-year commitment is considered ideal due to the substantial training associated with the position.

APPLICATION PROCESS

Required

• A completed City of Gilroy online application including supplemental responses.
• A cover letter explaining your interest in the position with the City of Gilroy is preferred.
• A detailed resume focusing on relevant work experience and education is preferred.

City Application Form – Candidates must complete the NEOGOV City of Gilroy application form for this position and submit online.

Please prepare attachments prior to completion of the NEOGOV application as incomplete applications will not be accepted.

Recruitment Schedule – Key Dates

• Application Closing Date: October 2, 2026
• Department Interviews: October 14, 2026

(*Note: The examination process/schedule may be changed as needed by the City.)

Only complete application packets will be reviewed. Only the most qualified applicants with the most relevant experience and education will be invited to continue in the selection process. In addition, final candidates for the position are required to pass an employment background check, State of California Department of Justice criminal records check, medical evaluation, and drug screen, given at the City's expense, prior to appointment. If special accommodations are necessary at any stage of the selection process, please contact the Human Resources Department right away 408-846-0228.

The CITY OF GILROY IS AN EQUAL OPPORTUNITY EMPLOYER and SUPPORTS WORKFORCE DIVERSITY.

Other Information

Part‑time employees are non‑benefited, at‑will positions. Part‑time employees are enrolled in the PARS retirement system with the City making an employer contribution and the employee contribution (6.2%) being deducted from your payroll check. The PARS retirement system is in lieu of participating in social security. You will, however, participate in the Medicare portion of social security as that is a required program. Part‑time employees may also be eligible for paid sick leave.

Work Hours

Part‑time employees must have availability to work the designated work schedule for the position and must be available to work additional or less hours as needed. The maximum work hours are 25 hours per week and may not exceed 108 hours per month.

Payroll

All City employees are paid monthly, on the first business day of each month for the prior calendar month via direct deposit.

Special Note

All recreation employees will attend a once‑a‑year, week‑long training session which usually occurs during the second week of June.