Student Worker

City of Gilroy; California (MO); On-site; USD 20,000 - 28,000; Part time

Job summary

The City of Gilroy in California is seeking a Part-Time Clerical Student Worker in the Human Resources/Risk Management Department to support recruiting, onboarding, and general office tasks during the afternoons.

Ideal candidates are current college students or high school juniors, with basic computer skills, reliability, and a willingness to learn in a local government setting; the role offers growth, training, and valuable public service experience.

Qualifications

• Education/Experience: current college student or at minimum a high school junior or higher and proficiency in basic computer and keyboarding skills.
• Maturity for an office work environment required.
• A minimum one-year commitment to the role and potential two-year commitment due to training.

Responsibilities

• Support recruitment activities by copying and preparing job flyers, applications, recruitment materials, and other documents.
• Prepare orientation materials by copying, assembling, and organizing digital employee handbooks and information packets.
• Assist with interviews by assembling and disassembling interview binders, packets, and related materials.
• Answer and direct telephone calls to the Human Resources/Risk Management Division, provide general information, and refer callers to the appropriate staff member.
• Maintain and organize files by filing documents accurately and efficiently and assist with the creation and organization of new files.
• Create and organize meeting materials and information packets as directed by staff.
• Prepare employee training certificates to document completed training.
• Support Human Resources/Risk Management staff with a variety of clerical assignments, special projects, and administrative tasks.
• Set up and break down conference rooms before and after interviews, meetings, and other activities.

Job description

STUDENT WORKER

Human Resources/ Risk Management Department

$17.54 Hourly | 20 hours per week

The City of Gilroy is an equal opportunity employer and supports workforce diversity, equity, and inclusion and belonging. Join our team!

Gain valuable work experience, thrive in a dynamic team, learn new skills, and make a positive impact on the community. Apply for this fantastic opportunity, and let your future begin today!

ABOUT THE POSITION

Ready to turn your afternoons into real-world experience? The City of Gilroy is looking for a mature, responsible, and motivated student to join the Human Resources/Risk Management Department as a Part-Time Clerical Student Worker. This is a great opportunity to gain hands-on experience, build professional skills, and get an inside look at how local government works - all while earning an hourly wage. The selected student will assist with a variety of clerical, administrative, and special project assignments that support the team. This is a part-time, at-will, unrepresented hourly position. Applicants must be available for at least four afternoons per week, Monday - Friday between the hours of 1:00pm - 5:00pm. Whether you're looking to build your resume, explore a career in public service, or simply gain valuable workplace experience, this position is an excellent opportunity to get started.

EXAMPLE OF DUTIES

• Support recruitment activities by copying and preparing job flyers, applications, recruitment materials, and other documents.
• Prepare orientation materials by copying, assembling, and organizing digital employee handbooks and information packets.
• Assist with interviews by assembling and disassembling interview binders, packets, and related materials.
• Answer and direct telephone calls to the Human Resources/Risk Management Division, provide general information, and refer callers to the appropriate staff member.
• Maintain and organize files by filing documents accurately and efficiently and assisting with the creation and organization of new files.
• Create and organize meeting materials and information packets as directed by staff.
• Prepare employee training certificates to document completed training.
• Support Human Resources/Risk Management staff with a variety of clerical assignments, special projects, and administrative tasks.
• Set up and break down conference rooms before and after interviews, meetings, and other activities.

WHAT YOU'LL TAKE AWAY

• Professional communication and customer service
• Exposure and hands-on experience to recruitment, employee training, and human resources
• Onboarding and Benefits Administration
• HRIS Databases and Applicant Tracking systems
• Organization and time management
• Attention to detail and accuracy
• Teamwork and collaboration
• Workplace professionalism and dependability
• Document preparation and office procedures
• Records and file organization
• Experience working in a local government environment
• Confidence navigating a professional workplace

THE IDEAL CANDIDATE

• Possesses a positive attitude and a welcoming and approachable demeanor
• Delivers outstanding customer service
• Demonstrates attention to detail
• Willingness to learn and have an interest in contributing to a team environment
• Understands the importance of confidentiality
• Accurately and thoroughly completes tasks
• Maintains a high level of organization, tracking assignments and deadlines
• Follows provided instructions and seeks clarification when necessary
• Exhibits reliability and dependability
• Adheres to professionalism and thrives in a professional office environment

QUALIFICATIONS

Education/Experience: Student applicants should be a current college student or at minimum a high school junior or higher and must demonstrate proficiency in basic computer and keyboarding skills. Maturity for an office work environment required. A minimum one-year commitment to the role is needed, and applicants should apply only if they can commit to working through the school year during the afternoon hours noted for the position. A two-year commitment is considered ideal due to the substantial training associated with the position.

Recruitment Schedule - Key Dates*

• Application Closing Date: October 2, 2026
• Department Interviews: October 14, 2026

*Note: The examination process/schedule may be changed as needed by the City.

Final candidates for the position are required to pass an employment background check, State of California Department of Justice criminal records check, medical evaluation, and drug screen, given at the City's expense, prior to appointment.

THE CITY OF GILROY IS AN EQUAL OPPORTUNITY EMPLOYER

AND SUPPORTS WORKFORCE DIVERSITY.