Student Assistant - DGS - Office of Human Resources (West Sacramento, CA)

Theuniversityunion; West Sacramento (CA); On-site; USD 25,000 - 34,000; Part time

Job summary

Theuniversityunion is seeking multiple student assistants to support the California Department of General Services in West Sacramento. This part-time, off-campus position offers exposure to HR workflows, records management, and data entry across several projects under supervision.

Ideal candidates are enrolled students with strong organizational skills, detail orientation, and proficiency in Microsoft Office.

Qualifications

• Must maintain a minimum cumulative 2.0 GPA.
• Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications.
• Proficient with Microsoft Office Suite (Excel, PowerPoint, Outlook, Word).
• Exercise sound judgment in handling confidential and sensitive matters.
• Prioritize multiple assignments and meet timeframes.
• Work independently and collaboratively in a team environment.
• Strong attention to detail and organizational skills.

Responsibilities

• Assist the Personal Transaction Unit (PTU) with project-based workload, such as reviewing files for contact information and entering the information into a database to ensure our records are accurate and support compliance with AB119 union reporting requirements.
• Review employee files for I9 documentation, make copies and enter data into spreadsheets to track and maintain employee work authorizations.
• Assist with the retroactive filing of documents into official personnel files, as well as shredding and cleaning up records according to retention schedules.
• Obtain duty statements from existing files and create a centralized SharePoint location to archive these documents for easy access and long-term storage.
• Create, modify, and review data and convert into graphs, reports, excel files, entry into departmental specific systems, ensuring accessibility best practices and guidelines are adhered to.
• Perform other job-related duties as required and may provide assistance other areas of OHR.

Skills

Microsoft Office

Attention to detail

Organizational skills

Multitasking

Data entry

Teamwork

Education

High school diploma

Tools

Microsoft Excel

PowerPoint

Outlook

Word

Job description

• Base Pay $18.27 - $24.62 / Hour
• Job Category Part-time, Off-campus , Department of General Services
• Employee Type Student Assistant
• Required Degree High school
• Manage Others No

Description

The Department of General Services (DGS) is seeking to hire four (4) detail-oriented, energetic, personable, and self-motivated student assistants to work at our West Sacramento location. The student assistants will work as part of the Office of Human Resources (OHR), Personnel Transactions Branch to work under close supervision of the Supervisor II, the Student Assistant will be providing assistance for four (4) main projects:

• Official Personnel Files (OPF) - Reviewing for updated documents and complete files. Ensuring that documents are held or purged in accordance with DGS’ records retention schedule.
• Preparing records to be digitized. HR Database - Updating contact information in our HR database.
• Duty Statement Project - Create a centralized SharePoint location to archive and access documents as needed.
• I9 Project - Review files for I9 documentation, make copies, data entry into spreadsheets.

These positions report to Supervisor II in the Personnel Transactions Branch. This is an excellent opportunity to join a supportive and welcoming team of professionals who are passionate about their work in an environment that prioritizes individual professional growth for staff at all levels. DGS seeks highly motivated, dynamic individuals with excellent organizational and communication skills to provide administrative and programmatic support. The ideal candidates will work effectively with a variety of groups with a service-oriented approach, while demonstrating emotional intelligence, critical thinking, and problem-solving skills in day-to-day operations.

Do you want to gain valuable experience in a unique and fast-paced environment? Are you detail-oriented? If so, this position may be right for you!

This opportunity offers exposure to a unique industry, experience in an office setting, and insight into essential workplace skills. You will be able to explore career development and gain a preview of state service.

We encourage high-performing students to apply. Come join our team!

Requirements

Conditions of Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Human Resources, Public Administration, Business Administration, Communications, Sociology, Public Policy or a related field.

Work Schedule

F lexible workdays and work hours, Monday - Friday, between 8 AM - 5 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday - Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Compensation

$18.27 - $24.62 per hour.

Minimum Qualifications

• Must maintain a minimum cumulative 2.0 GPA.
• Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications. Proof will be collected at the end of each Spring and Fall term.
• Proficient with Microsoft Office Suite (Excel, PowerPoint, Outlook, Word).
• Exercise sound judgment in handling confidential and sensitive matters.
• Prioritize multiple assignments and meet timeframes.
• Work independently and collaboratively in a team environment.
• Strong attention to detail and organizational skills.

Preferred Qualifications

• Individuals who are, or have been, a dependent child in foster care, a homeless youth or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.

Duties and Responsibilities

• Assist the Personal Transaction Unit (PTU) with project-based workload, such as reviewing files for contact information and entering the information into a database to ensure our records are accurate and support compliance with AB119 union reporting requirements.
• Review employee files for I9 documentation, make copies and enter data into spreadsheets to track and maintain employee work authorizations.
• Assist with the retroactive filing of documents into official personnel files, as well as shredding and cleaning up records according to retention schedules.
• Obtain duty statements from existing files and create a centralized SharePoint location to archive these documents for easy access and long-term storage.
• Create, modify, and review data and convert into graphs, reports, excel files, entry into departmental specific systems, ensuring accessibility best practices and guidelines are adhered to.
• Perform other job-related duties as required and may provide assistance other areas of OHR.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Working Conditions

Work is performed in an office environment.

Summary

The California Department of General Services (DGS) serves as the business manager for the state, with nearly 4,500 employees and a budget of $1.3 billion. DGS serves the public by providing a variety of services to state agencies through procurement and acquisition solutions; real estate management and design; environmentally friendly transportation; professional printing, design and web services; administrative hearings; legal services; building standards; oversight of structural safety, fire/life safety and accessibility for the design and construction of K-12 public schools and community colleges; funding for school construction; and disability access.

MISSION

Deliver results by providing timely, cost-effective services and products that support our customers, while protecting the interests of the state of California.

OUR VISION

Excellence in the business of government. We strive to achieve excellence by providing our customers with the products and services they need in a professional, value-added way.

To learn more visit: https://www.dgs.ca.gov

Additional Information

• Job Requisition # 705362497
• Agency/Department General Services, Dept of