Student Services Specialist

UNIVERSITY OF OKLAHOM; Norman (OK); On-site; USD 18,000 - 26,000; Full time

Job summary

The University of Oklahoma in Norman is seeking a Student Services Specialist to provide comprehensive administrative and operational support for the Health and Exercise Science graduate program. You will serve as the primary contact for faculty, staff, students and visitors, coordinating communications, scheduling, events and records.

Primary responsibilities include managing front office operations; coordinating graduate program administration and confidential records; maintaining departmental

Qualifications

• High School Diploma or GED is required.
• OU or Higher Education experience preferred.
• Experience in administrative, website, customer or student services.

Responsibilities

• Manage front office operations and serve as primary contact.
• Coordinate graduate program administration and confidential records.
• Maintain departmental communications including email, website, and social media.
• Coordinate room reservations and special events.
• Liaise with information technology and office equipment services.
• Coordinate visitor parking, order supplies, and support daily operations.
• Provide exceptional customer service and maintain confidentiality.

Skills

Administrative experience

Customer service

Office software

Education

High School Diploma or GED

Job description

Pay Range:

Targeted salary $15.86 per hour, based on experience

Benefits Eligible:

Yes

Work Schedule:

Monday - Friday, 8:00 a.m. to 5:00 p.m.

Travel:

May be required

Position Introduction:

The Department of Health and Exercise Science is one of the largest interdisciplinary programs in the Dodge Family College of Arts and Sciences, offering nationally recognized undergraduate and graduate programs in exercise physiology, health promotion, sports data analytics, and related fields.

The Student Services Specialist provides comprehensive administrative and operational support for the department's graduate program and daily office operations. Serving as the primary point of contact for faculty, staff, students, and visitors, this position coordinates departmental communications, scheduling, events, records management, and administrative processes that support the department's academic mission.

Primary responsibilities include managing front office operations; coordinating graduate program administration and confidential records; maintaining departmental communications, including email, website, and social media; coordinating room reservations and special events; and serving as the department's liaison for information technology, office equipment, and administrative services. The position also supports office operations by coordinating visitor parking, ordering supplies, and ensuring efficient day-to-day departmental functions while providing exceptional customer service and maintaining confidentiality.

Performs other duties as assigned to successfully support departmental operations and strategic objectives.

View full job description

Required Education and Experience:

• High School Diploma or GED

Department Preferences:

• OU or Higher Education experience
• Administrative, website, customer or student services

Hiring Contingent Upon a Background Check:

Yes