Senior Student Program Specialist for Graduate Students

University of Oklahoma; Norman (OK); On-site; USD 20,764 - 29,573; Full time

Job summary

The University of Oklahoma in Norman, OK is seeking an administrative specialist to support the graduate programs within the School of Civil Engineering and Environmental Science. You will handle admissions, enrollment, scheduling, advising, and student records to ensure smooth graduate processes.

The role requires at least a high school diploma, one year of office experience, and strong Excel skills; familiarity with OU systems is a plus.

Qualifications

• High School diploma or GED.
• 12 months of office/clerical experience.
• Familiarity with university systems (ONE, Course Leaf, DegreeNavigator, Canvas, Slate)
• Advanced Excel skills with the ability to build and manipulate spreadsheets.

Responsibilities

• Reviews graduate student applications.
• Maintains graduate student database containing student progress, letters of recommendation, transcripts as needed.
• Assists students by providing information pertaining to lectures, exams, financial aid, etc.
• Collaborates with Student Services in matters concerning grades, transcripts, and student status.
• Schedules Graduate Student Services Committee meetings and provides minutes.
• Serves on Graduate Studies Committee.
• Assists with course and program modifications related to online programs.
• Prepares and maintains graduate program course schedules.
• Assists with graduate program assessment.
• Assists with payroll administration for graduate program instructors and TAs.
• Other duties as assigned.

Skills

Administrative skills

Communication

Attention to detail

Education

High School diploma or GED

B.S. degree

Tools

Excel

University systems (ONE, Course Leaf, DegreeNavigator, Canvas, Slate)

Job description

Pay Range: Targeted salary of $18.27 per hour, depending on education and experience.

Benefits Eligible: Yes

Work Schedule: Monday – Friday, 8:00 a.m. to 5:00 p.m. (may include some weekends)

Travel: May be required

Position Introduction

The position is the primary contact for graduate student processes in the School of Civil Engineering and Environmental Science. This includes administrative needs for admissions, enrollment, course scheduling, advising, assessment, and student records. Assists with processing graduate program modifications.

Duties

• Reviews graduate student applications
• Maintains graduate student database containing student progress, letters of recommendation, transcripts as needed
• Assists students by providing information pertaining to lectures, exams, financial aid, etc.
• Collaborates with Student Services in matters concerning grades, transcripts, and student status.
• Schedules Graduate Student Services Committee meetings and provides minutes
• Serves on Graduate Studies Committee
• Assists with course and program modifications related to online programs
• Prepares and maintains graduate program course schedules
• Assists with graduate program assessment
• Assists with payroll administration for graduate program instructors and TAs
• Other duties as assigned

Required Education and Experience

• High School diploma or GED.
• 12 months of office/clerical experience.

Required Certifications And Licenses

None

Department Preferences

• B.S. degree
• Familiarity with university systems (ONE, Course Leaf, DegreeNavigator, Canvas, Slate)
• Advanced Excel skills with the ability to build and manipulate spreadsheets.
• Familiarity with OU Policies and Procedures

Hiring Contingent Upon a Background Check: Yes