Student Services Registrar

TrulyHired; Grand Rapids (MI); On-site; USD 43,000 - 52,000; Full time

Job summary

Forest Hills Public School District is seeking a Student Services Registrar to support the efficient operation of the school and maintain positive relations with students, parents, community, and staff. The registrar will directly support the Director of Student Services and building principal in administrative tasks and enrollment management.

The role requires strong organizational, communication, and secretarial skills, along with proficiency in Microsoft Word, Excel, PowerPoint, Google Suite,

Qualifications

• Associates or Bachelor's degree preferred, high school graduate required
• Excellent organizational and customer service skills
• Previous secretarial experience
• Knowledge of Microsoft Word, Excel and PowerPoint
• Knowledge of Google Suite products
• Knowledge of PowerSchool products

Responsibilities

• Oversee enrollment process for Special Education students in compliance with district and state regulations.
• Maintain Special Education pupil accounting records for official and supplemental counts.
• Communicate both orally and in writing efficiently and effectively.
• Utilize technology to efficiently perform duties
• Greet and assist students, staff and families as needed in a positive manner
• Work independently with little to no supervision
• Handle confidential material with discretion
• Attention to detail and accuracy of records required
• Maintain files, correspondence, and other communication
• Assist with school events as needed
• Assist with creation and maintenance of the master schedule
• Maintenance of student files (CA60's)
• Serve as backup to the Head Administrative Assistant as needed
• Consistent and reliable attendance
• Perform any other related duties as assigned

Skills

Organizational skills

Customer service

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Google Suite

PowerSchool

Job description

Job Description

Student Services Registrar

Student Services

Reports To

Director of Student Services

Pay Grade

Grade 5, step 1 - starting at $20.60 per hour

Schedule

8 hours per day / 40 hours per week / 52-week position

Job Summary

To contribute to the efficient operation of the school and to create and maintain good public relations with students, parents, community and staff by providing administrative support. Directly support the building principal and staff in the functioning of the school.

Preferred Qualifications

• Associates or Bachelor's degree preferred, high school graduate required
• Excellent organizational and customer service skills
• Previous secretarial experience
• Knowledge of Microsoft Word, Excel and PowerPoint
• Knowledge of Google Suite products
• Knowledge of PowerSchool products

Job Functions

• Oversee enrollment process for Special Education students in compliance with district and state regulations.
• Maintain Special Education pupil accounting records for official and supplemental counts.
• Communicate both orally and in writing efficiently and effectively.
• Utilize technology to efficiently perform duties
• Greet and assist students, staff and families as needed in a positive manner
• Work independently with little to no supervision
• Handle confidential material with discretion
• Attention to detail and accuracy of records required
• Maintain files, correspondence, and other communication
• Assist with school events as needed
• Assist with creation and maintenance of the master schedule
• Maintenance of student files (CA60's)
• Serve as backup to the Head Administrative Assistant as needed
• Consistent and reliable attendance
• Perform any other related duties as assigned

Work Environment

The noise level in the work environment is usually moderate to loud. Work will be performed primarily indoors but may need to be outdoors infrequently.

Physical Requirements

While performing the duties of this job, the employee is required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, jump, crouch, or crawl, talk, hear (in a quiet or noisy environment). The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust/focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Mental Functions

While performing the duties of this job, the employee is required to compare, analyze, communicate both orally and in writing, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile and negotiate.

Benefits & Evaluation

In accordance with the Administrative Support Staff Agreement.

Terms of Employment

The employee will remain free of any alcohol or drugs throughout his/her employment with the district as outlined in Board Policy #4210.

The Forest Hills Public School District does not discriminate on the basis of race, color, national origin, religion, age, sex (including pregnancy, gender identity, or sexual orientation), marital status, disability, genetic information, or any other legally prohibited basis in its employment decisions or the provision of services.