Elementary School Head Administrative Assistant

TrulyHired; Grand Rapids (MI); On-site; USD 23,412 - 33,344; Full time

Job summary

Meadow Brook Elementary in Grand Rapids is seeking an Elementary School Head Administrative Assistant to support the building and contribute to smooth operations. The role acts as liaison between staff and the principal, maintaining confidential records and coordinating routine office tasks.

Required are an associates or bachelor's degree and strong organizational and customer service skills with proficiency in Microsoft Word, Excel, PowerPoint, Google Suite, and PowerSchool.

Qualifications

• Efficient and effective oral and written communication skills.
• Ability to work independently with little supervision.
• Maintain files, correspondence, and other communication.
• Familiarity with payroll records and biweekly processes.

Responsibilities

• Coordinate general office functions (announcements, telephones, newsletters, calendars).
• Prepare and maintain payroll records biweekly.
• Maintain staff and student confidentiality.
• Assist during parent/teacher conferences as needed.
• Support building administrators as needed.

Skills

Excellent organizational skills

Customer service skills

Previous secretarial experience

Education

Associates or Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

Google Suite

PowerSchool

Job description

Job Description

Elementary School Head Administrative Assistant

Meadow Brook Elementary

Reports To

Building Principal

Pay Grade

Grade 5, step 1 - starting at $20.60 per hour

Schedule

8 hours per day / 40 hours per week / 42-week position

Job Summary

To contribute to the efficient operation of the school and to create and maintain good public relations with students, parents, community and staff by providing administrative support. Also function as liaison between building staff and principal.

Preferred Qualifications

• Associates or Bachelor's degree
• Excellent organizational and customer service skills
• Previous secretarial experience
• Knowledge of Microsoft Word, Excel and PowerPoint
• Knowledge of Google Suite products
• Knowledge of PowerSchool products

Essential Job Functions

• Efficient and effective oral and written communication skills
• Utilize technology to efficiently perform duties
• Work independently with little to no supervision
• Maintain files, correspondence, and other communication
• Ability to become CPR certified
• Maintain budget and purchase order records
• Greet and assist students, staff and families as needed in a positive manner
• Coordinate general office functions including but not limited to: announcements, telephones, newsletters, calendars, mail distribution, office/classroom/health supplies, etc.
• Assist with maintenance of inventories, reports, logs, etc.
• Verify daily teacher and substitute teacher attendance records through the use of the substitute management system
• Administer prescribed medication and first aid to students and maintain accurate logs/inventory
• Notify parents of student injuries and prepare incident/accident reports
• Assist during parent/teacher conferences as needed
• Support building administrators as needed
• Prepare and maintain appropriate payroll records biweekly
• Maintain staff and student confidentiality
• Consistent and reliable attendance
• Perform other duties as assigned

Work Environment

The noise level in the work environment is usually moderate to loud. Work will be performed primarily indoors but may need to be outdoors infrequently.

Physical Requirements

While performing the duties of this job, the employee is required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, jump, crouch, or crawl, talk, hear (in a quiet or noisy environment). The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust/focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Mental Functions

While performing the duties of this job, the employee is required to compare, analyze, communicate both orally and in writing, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile and negotiate.

Evaluation

In accordance with the Administrative Support Staff Agreement.

Terms of Employment

The employee will remain free of any alcohol or drugs throughout his/her employment with the district as outlined in Board Policy #4210.

The Forest Hills Public School District does not discriminate on the basis of race, color, national origin, religion, age, sex (including pregnancy, gender identity, or sexual orientation), marital status, disability, genetic information, or any other legally prohibited basis in its employment decisions or the provision of services.