Student Services Executive Assistant & Data Specialist

Districtwide; Wallingford (PA); On-site; USD 39,000 - 41,000; Full time

Job summary

Wallingford-Swarthmore School District seeks an Executive Administrative Assistant for Student Services to support state and federal reporting, records management, and data integrity across IEPs, 504 plans, and related programs.

The role partners with the Director of Student Services to maintain student information systems (IEP Writer, Panorama, PowerSchool), generate reports, and assist with ESY and litigation responses while ensuring confidentiality and compliance.

Qualifications

• High school diploma or GED required.
• Experience with state and federal special education reporting and IEP management software.
• Ability to create reports, analyze data and prepare accurate reports.
• Ability to navigate multiple educational technology platforms.
• Experience in general office and clerical work.

Responsibilities

• Assist with preparation, verification and submission of state and federal special education reports (December Child Count, June Count, Act 55, PIMS coordination).
• Maintain accurate and organized student records, including processing, filing, archiving and documentation for active and exited students; support IEPs, 504 plans, GIEPs, ESY and related areas.
• Perform routine updates and staff support in student information systems (IEP Writer, Panorama, SmartFutures, PowerSchool); manage roster changes and data integrity checks.
• Maintain access to intervention and assessment platforms (GRADE/GMADE, IXL, i-Ready, Naviance, Teachtown); provide basic user support and coordinate with tech teams.
• Generate standard and ad hoc enrollment and service reports to support planning and compliance.
• Support ESY and related student services programs including data collection, family communication and form maintenance.
• Collect and provide student records for litigation or subpoenas in coordination with legal counsel.
• Serve as point of contact for external agencies and service providers; track clearances and documentation.
• Maintain student services website content and distribute SSI-related information to families and staff.
• Ensure regular and on-time attendance; perform other duties as assigned.

Education

High school diploma or GED

Associate degree preferred

Job description

Wallingford-Swarthmore School District seeks an Executive Administrative Assistant for Student Services to support state and federal reporting, records management, and data integrity across IEPs, 504 plans, and related programs.

The role partners with the Director of Student Services to maintain student information systems (IEP Writer, Panorama, PowerSchool), generate reports, and assist with ESY and litigation responses while ensuring confidentiality and compliance.