Special Education Case Manager

The Greater Cincinnati School Application Consortium; Los Angeles (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Wilmington City Schools is seeking a Special Education Case Manager to support our special education, gifted, and preschool departments by managing student records, ensuring compliance with state and federal requirements (including IEPs and ETRs), and serving as a liaison for families, staff, and external agencies.

Key duties include tracking IEP/ETR timelines and reporting, maintaining both electronic and paper records for transfers and graduates, assisting with preschool applications and data

Qualifications

• High school diploma required; associate degree preferred.
• Strong organizational skills and attention to confidentiality.
• Experience in educational administration or records management preferred.
• Proficiency with database and spreadsheet software.

Responsibilities

• Track IEP/ETR timelines and verify monthly reports.
• Maintain electronic and physical student records for transfers, enrollments, and graduates.
• Assist with preschool applications, gifted education data entry, and meeting coordination.
• Handle purchasing requisitions, maintain office files, and provide department support.

Skills

Organizational skills

Database management

Spreadsheet management

Confidentiality

Special education regulations

Education

High School Diploma

Associate degree

Job description

• Position Type:
  Secretarial and Office Personnel/ Secretary / Administrative Assistant
  

We are seeking a Special Education Case Manager. This vital role supports our special education, gifted, and preschool departments by managing student records, ensuring strict state and federal compliance (including IEPs and ETRs), and serving as a key liaison for our families, staff, and external agencies.

Key Responsibilities Include:

• Compliance & Reporting: Tracking IEP/ETR timelines and running monthly verification reports.
• Records Management: Maintaining electronic and physical student files for transfers, enrollments, and graduates.
• Program Support: Assisting with preschool applications, gifted education data entry, and meeting coordination.
• Administrative Tasks: Handling purchasing requisitions, managing office files, and providing general department support.

Qualifications:
A high school diploma is required (Associate degree preferred), along with strong organizational skills, proficiency in database/spreadsheet management, and a solid understanding of confidentiality and special education regulations. Experience in educational administration or records management is highly preferred.

Our District
Vision: Wilmington City Schools will Empower students to Learn, Lead, and Serve with purpose.

Mission: Wilmington City Schools, in partnership with parents and community, will empower every student to be future-ready by providing a safe, diverse, and challenging environment.