Student Services & Counseling Office Assistant

Sauk-Rapids-Rice-Public-Schools; Sauk Rapids (MN); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

PERA / Retirement benefits

403b Matching

Job summary

Sauk Rapids-Rice High School, part of Sauk Rapids-Rice Public Schools, is seeking an Administrative Assistant/Guidance Counselor’s Assistant to support the Counseling Office.

The role involves general office duties, scheduling for counselors and on-site mental health providers, and assisting with student registrations, postsecondary planning, and transcript processing using Parchment and Skyward. Strong data entry and communication skills are required.

Qualifications

• Demonstrated written and verbal communication skills.
• Computer literacy in word processing and spreadsheets; familiarity with Google Docs.
• Ability to handle multiple tasks and meet deadlines; attention to detail.

Responsibilities

• Provide general office support to students, families and staff in a courteous manner.
• Support scheduling for Counselors, Social Worker, and on-site mental health providers.
• Assist with student registration and post-secondary planning via MCIS and PSEO systems.
• Verify graduates and assist with transition of records into 9th grade; enter test scores.
• Data entry in Skyward, including family access and address changes.
• Serve as main contact for transcripts using Parchment.
• Create templates, generate reports, and file information; manage data accuracy.
• Cross-train in other office/clerical duties as needed.

Skills

Communication

Data entry

Spreadsheet

Google Docs

Word processing

Multitasking

Team collaboration

Education

High School Diploma

GED

Post-secondary education preferred

Tools

Skyward SIS

Parchment Transcript

Job description

Sauk Rapids-Rice High School, part of Sauk Rapids-Rice Public Schools, is seeking an Administrative Assistant/Guidance Counselor’s Assistant to support the Counseling Office.

The role involves general office duties, scheduling for counselors and on-site mental health providers, and assisting with student registrations, postsecondary planning, and transcript processing using Parchment and Skyward. Strong data entry and communication skills are required.