Counseling Office Assistant

Sauk Rapids-Rice Public Schools; Sauk Rapids (MN); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

AD&D

Long-term disability

Health Savings Account

Medical Flexible Spending Account

Dependent Care Flexible Spending</name

Post retirement Health Care Savings

PERA

403b Matching Annuity

Paid Holidays

Floating Holiday

Vacation

Sick Leave

Job summary

Sauk Rapids-Rice Public Schools seeks an office clerk to provide professional administrative support to students, families and staff during the 2025-2027 school years. The role emphasizes timely data entry, scheduling support and accurate record-keeping.

Responsibilities include assisting with student registration, transcripts, and collaboration with counselors and on-site support services, using Skyward and Parchment, with a benefits package and 8-hour days, 10 months a year.

Qualifications

• High school diploma or GED required.
• Proficiency with word processing and spreadsheets.
• Experience with Google Docs and various software applications a plus.
• Strong attention to detail and ability to meet deadlines.

Responsibilities

• Provide general office support and professional administrative services to students, families and staff.
• Support scheduling for Counselors, Social Worker, and on-site mental health providers.
• Assist with student registration, post-secondary planning, and PSEO processes.
• Verify graduates and support transition of student records into 9th grade; enter test scores.
• Data entry in Skyward SIS, including family access and address changes.
• Serve as main contact for transcripts using Parchment.
• Work with data and spreadsheets; prepare reports, templates and filing.
• Cross-train in other clerical duties.

Skills

Communication skills

Multitasking

Data entry

Education

High school diploma/GED

Tools

Skyward SIS

Parchment

Word processing

Spreadsheets

Job description

Work Hours

8 hours per day, Monday through Friday for 10 months (207 days) primarily during the school year.

POSTING #: 3614

8 hours per day, Monday through Friday for 10 months (207 days) primarily during the school year.

Job Duties

• To provide general office support and knowledgeable, professional, administrative services to students, families and staff in an efficient, timely, and courteous manner.
• Support scheduling for Counselors, Social Worker, on-site collated mental health providers, and student support services.
• Support of student registration process, post-secondary planning support through MCIS, and PSEO systems and processes.
• Verification of graduates, support of transition student records into 9th grade, and the entering of student test scores.
• Data entry through Skyward student information system, including family access, and address changes.
• Main contact for student transcripts with use of Parchment transcript service.
• Ability to work with data and spreadsheets, verification of data, preparing reports, creating templates, and filing information.
• In addition to regular responsibilities, cross-training in other office clerical duties will be provided.

Qualifications

Demonstrated written and verbal communication skills; computer knowledge of word processing, spreadsheets, Google docs, and various software applications; able to handle multiple tasks occurring at once; and ability to work effectively with co-workers, parents, students, community members, and staff. Attention to detail and accuracy while meeting deadlines. Must have high school diploma/GED. Post-secondary education and previous experience preferred.

Salary And Benefits

Salary based on experience and the 2025-2027 School Support Employees Agreement Level AA2 from $21.82 up to $24.09 per hour.

• Health, Dental, Vision Wear, Life, Accidental Death and Dismemberment, and Long-Term Disability Insurance
• Health Savings Account (with enrollment in an eligible health plan)
• Medical Flexible Spending Account (with eligibility for insurance)
• Dependent Care Flexible Spending Account
• Post retirement Health Care Savings Plan
• Public Employees Retirement Association (PERA)
• 403b Matching Annuity
• Paid Holidays
• Floating Holiday
• Vacation
• Sick Leave

Deadline

Applications accepted online at www.isd47.org/start-your-career until filled. Applications reviewed beginning September 4, 2026.

Note

Candidates must pass a criminal background check in order to be eligible for employment.