Counseling Office Assistant

Sauk-Rapids-Rice-Public-Schools; Sauk Rapids (MN); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

PERA / Retirement benefits

403b Matching

Job summary

Sauk Rapids-Rice High School, part of Sauk Rapids-Rice Public Schools, is seeking an Administrative Assistant/Guidance Counselor’s Assistant to support the Counseling Office.

The role involves general office duties, scheduling for counselors and on-site mental health providers, and assisting with student registrations, postsecondary planning, and transcript processing using Parchment and Skyward. Strong data entry and communication skills are required.

Qualifications

• Demonstrated written and verbal communication skills.
• Computer literacy in word processing and spreadsheets; familiarity with Google Docs.
• Ability to handle multiple tasks and meet deadlines; attention to detail.

Responsibilities

• Provide general office support to students, families and staff in a courteous manner.
• Support scheduling for Counselors, Social Worker, and on-site mental health providers.
• Assist with student registration and post-secondary planning via MCIS and PSEO systems.
• Verify graduates and assist with transition of records into 9th grade; enter test scores.
• Data entry in Skyward, including family access and address changes.
• Serve as main contact for transcripts using Parchment.
• Create templates, generate reports, and file information; manage data accuracy.
• Cross-train in other office/clerical duties as needed.

Skills

Communication

Data entry

Spreadsheet

Google Docs

Word processing

Multitasking

Team collaboration

Education

High School Diploma

GED

Post-secondary education preferred

Tools

Skyward SIS

Parchment Transcript

Job description

Openings as of 8/31/2026

Counseling Office Assistant JobID: 3614

Position Type

Administrative Assistant/ Guidance Counselor`s Assistant

Date Posted

8/28/2026

Location

Sauk Rapids-Rice High School

Work Hours

8 hours per day, Monday through Friday for 10 months (207 days) primarily during the school year.

Job Duties

• To provide general office support and knowledgeable, professional, administrative services to students, families and staff in an efficient, timely, and courteous manner.
• Support scheduling for Counselors, Social Worker, on-site collated mental health providers, and student support services.
• Support of student registration process, post-secondary planning support through MCIS, and PSEO systems and processes.
• Verification of graduates, support of transition student records into 9th grade, and the entering of student test scores.
• Data entry through Skyward student information system, including family access, and address changes.
• Main contact for student transcripts with use of Parchment transcript service.
• Ability to work with data and spreadsheets, verification of data, preparing reports, creating templates, and filing information.
• In addition to regular responsibilities, cross-training in other officeclericalduties will be provided.

Qualifications

Demonstrated written and verbal communication skills; computer knowledge of word processing, spreadsheets, Google docs, and various software applications; able to handle multiple tasks occurring at once; and ability to work effectively with co-workers, parents, students, community members, and staff. Attention to detail and accuracy while meeting deadlines. Must have high school diploma/GED. Post-secondary education and previous experience preferred.

Salary and Benefits

Salary based on experience and the 2025-2027 School Support Employees Agreement Level AA2 from $21.82 up to $24.09 per hour.

Benefits based on full-time employment and may be pro-rated for part-time positions. Benefits may include the following:

• Health, Dental, Vision Wear, Life, Accidental Death and Dismemberment, and Long-Term Disability Insurance
• Health Savings Account (with enrollment in an eligible health plan)
• Medical Flexible Spending Account (with eligibility for insurance)
• Dependent Care Flexible Spending Account
• Post retirement Health Care Savings Plan
• Public Employees Retirement Association (PERA)
• 403b Matching Annuity
• Paid Holidays
• Floating Holiday
• Vacation
• Sick Leave

Candidates must pass a criminal background check in order to be eligible for employment.