Student Services Administrative Specialist

austincc; United States; On-site; USD 38,000 - 48,000; Full time

Job summary

Austin Community College is seeking an Assistant III, Administrative to provide clerical and administrative support across departments, assisting faculty, staff, and students.

The role involves handling correspondence, scheduling, data entry, and coordinating meetings. Strong organizational and communication skills are essential to support college operations and ensure service excellence for a diverse student population.

Qualifications

• Requirements: two years of related work experience.
• High school diploma or educational equivalent.
• Familiarity with serving multicultural populations.

Responsibilities

• Performs administrative duties for a department in support of faculty, staff, and/or student efforts, including examining and answering correspondence, processing and prioritizing office communications, processing mail, answering the telephone and email, arranging conference calls, and maintaining or coordinating the supervisor's schedule.
• Communicates program information and assists students.
• Performs clerical duties including correspondence, ordering supplies and equipment, maintaining files, processing mail, and duplication.
• Gathers, compiles, and enters data, producing routine and specialized reports and documents; maintains files, records, logs, and other tracking systems.
• May design and produce handouts, fliers, newsletters, brochures, manuals or other documents; may maintain or update webpages or use social media.
• Responds to and/or directs inquiries in person or on the telephone; accesses and works with other staff to assist in resolving issues from students, employees, and the public.
• Maintains schedules, calendars, and appointments, which may include scheduling department meetings and events, issuing invitations, arranging for location and equipment, typing minutes, and preparing information packets.
• Compiles and produces routine reports or documents.
• May input budget figures, prepare requisitions, maintain budget sheets, log and track expenditures or take payments, or assist in departmental procurement processes.
• May serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines.
• May be assigned responsibility for special projects such as scheduling rooms, compiling information packets, creating spreadsheets, charts, and graphs, and other projects.
• May oversee the work flow of others, as appropriate.

Skills

Office procedures

Customer service

Basic bookkeeping

PO processing

Budget management

Communication

Education

High school diploma or equivalent

Tools

Spreadsheet software

Word processing

Database software

Web publishing

Job description

Austin Community College is seeking an Assistant III, Administrative to provide clerical and administrative support across departments, assisting faculty, staff, and students.

The role involves handling correspondence, scheduling, data entry, and coordinating meetings. Strong organizational and communication skills are essential to support college operations and ensure service excellence for a diverse student population.