Student Records & Transfer Credit Specialist

State Center Community College District; Fresno (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

State Center Community College District seeks an experienced Admissions and Records Specialist to evaluate student academic records, determine transfer credits, and prepare certifications for degree and GE/IGETC requirements. The role supports students, counselors, and faculty, providing guidance on policies and procedures.

Responsibilities include auditing transcripts, handling certifications, and maintaining confidential records in compliance with FERPA and district regulations.

Qualifications

• Associate degree and two years of progressive experience in academic records, counseling, advising or matriculation in higher ed.
• Knowledge of FERPA and student privacy regulations.
• Ability to interpret policies and procedures related to graduation and transfer certification.

Responsibilities

• Lead day-to-day work guidance for staff and student aides.
• Evaluate transfer credits and degree requirements with Articulation Officer.
• Conduct degree audits and certify GE/IGETC for students.
• Assist students and staff with policy interpretations and documentation.
• Maintain confidential student records and ensure regulatory compliance.

Skills

Student records analysis

Transcript evaluation

Customer service

FERPA/compliance

Data reporting

Communication skills

Office software

Lead staff

Education

Associate degree

Tools

Scanner

Phone systems

Databases

Spreadsheet software

Word processing

Job description

State Center Community College District seeks an experienced Admissions and Records Specialist to evaluate student academic records, determine transfer credits, and prepare certifications for degree and GE/IGETC requirements. The role supports students, counselors, and faculty, providing guidance on policies and procedures.

Responsibilities include auditing transcripts, handling certifications, and maintaining confidential records in compliance with FERPA and district regulations.