Student Records Specialist: Compliance & Verification

TSTC; Waco (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Texas State Technical College (TSTC) seeks a Records Specialist in its Registrar’s Office to manage centralized student records for admissions and enrollment. You will verify document authenticity, guide residency reclassification, and support transcript printing and enrollment verifications.

This role emphasizes accuracy, compliance with state and federal guidelines, and collaboration with departments to maintain compliant records while resolving routine discrepancies and escalating complex

Qualifications

• 1–3 years of experience in student records management, higher education, or a related field.
• Associate’s Degree or Bachelor’s Degree preferred.
• Knowledge of transcript printing, enrollment verification, and residency guidance.
• May require National Student Clearinghouse or Texas Higher Education Coordinating Board reporting training.

Responsibilities

• Verify document authenticity according to state and federal guidelines.
• Maintain accurate academic records and collaborate with departments statewide.
• Provide specialized support for transcript printing, enrollment verifications, and degree verifications.
• Resolve routine discrepancies and escalate complex matters to senior colleagues.
• Manage records to ensure compliance with standards and adjust as required.
• Utilize online applications to verify and maintain records efficiently.
• Provide guidance on residency evidence to establish domicile and reclassification.

Skills

Records management

Document verification

Issue resolution

Collaboration

Online applications

Subject matter expertise

Residency requirements

Education

Associate’s Degree

Bachelor’s Degree preferred

Job description

Texas State Technical College (TSTC) seeks a Records Specialist in its Registrar’s Office to manage centralized student records for admissions and enrollment. You will verify document authenticity, guide residency reclassification, and support transcript printing and enrollment verifications.

This role emphasizes accuracy, compliance with state and federal guidelines, and collaboration with departments to maintain compliant records while resolving routine discrepancies and escalating complex