Student Records & Transcript Specialist

WICHITA STATE UNIVERSITY; Wichita (KS); On-site; USD 20,000 - 29,000; Full time

Job summary

Wichita State University in Wichita, KS seeks a detail‑oriented Records Clerk for the Registrar's Office. On‑site role supporting transcript processing, student records, and diploma coordination, with a focus on accuracy and service to students, faculty, and staff.

Responsibilities include handling transcript requests, maintaining records, assisting with enrollment verifications, and providing front‑line support using Excel and Word.

Qualifications

• High school diploma or equivalent.
• Two years of general office/clerical experience.
• Proficiency with computer systems and the ability to learn institutional software.
• Strong communication and interpersonal skills.
• Detail-oriented with strong organizational skills.
• Experience in higher education preferred.

Responsibilities

• Process transcripts and student records with accuracy.
• Provide front desk and student support at the service counter and by phone.
• Respond to inquiries and assist with information requests.
• Use multiple applications and systems to complete tasks in support of students.
• Assist with diploma distribution, verification letters, and data maintenance.

Skills

Communication

Interpersonal skills

Confidentiality

Attention to detail

Education

High school diploma

Associate degree preferred

Tools

Microsoft Excel

Microsoft Word

Job description

Wichita State University in Wichita, KS seeks a detail‑oriented Records Clerk for the Registrar's Office. On‑site role supporting transcript processing, student records, and diploma coordination, with a focus on accuracy and service to students, faculty, and staff.

Responsibilities include handling transcript requests, maintaining records, assisting with enrollment verifications, and providing front‑line support using Excel and Word.