Student Records & Scanning Assistant

Rutgers University; New Brunswick (NJ); Hybrid; USD 23,000 - 32,000; Part time

Job summary

Rutgers University seeks a Student Assistant for the Faculty & Staff Affairs department at the Robert Wood Johnson Medical School. The role supports digitization and organization of faculty personnel records, including scanning, cataloging, and data entry into a secure database in compliance with university policies.

Ideal candidates are currently enrolled students with strong attention to detail and the ability to work on-site.

Qualifications

• Strong attention to detail and organizational skills.
• Basic computer proficiency, including file management and data entry.
• Ability to handle sensitive and confidential information responsibly.
• Reliable, punctual, and able to follow written procedures.

Responsibilities

• Scan faculty personnel files and related documents using departmental scanning equipment.
• Accurately name, label, and index electronic files according to established naming conventions.
• Enter and catalog records into a designated database or document management system.
• Perform basic quality checks to ensure scanned documents are complete and properly filed.
• Maintain confidentiality and compliance with university data privacy requirements.
• Organize and prepare physical files for scanning and secure storage.
• Assist with additional administrative tasks as needed.

Skills

Attention to detail

Organizational skills

Data entry

Confidential information handling

Education

Currently enrolled student

Tools

Excel

SharePoint

Document management systems

Job description

Rutgers University seeks a Student Assistant for the Faculty & Staff Affairs department at the Robert Wood Johnson Medical School. The role supports digitization and organization of faculty personnel records, including scanning, cataloging, and data entry into a secure database in compliance with university policies.

Ideal candidates are currently enrolled students with strong attention to detail and the ability to work on-site.