Student Records & Counseling Office Registrar

Duluth Public Schools; United States; On-site; USD 25,000 - 35,000; Full time

Benefits offered by this job

Medical plan

Life insurance

Long-term disability

Flexible spending accounts

Retirement plan

Paid time off

Job summary

Duluth Public Schools seeks an East High School Registrar/Guidance Clerical to provide confidential administrative support to counselors and site leadership. The role handles sensitive student records, enrollment and post‑secondary applications, and acts as a primary liaison for students and families.

Under minimal supervision, you will perform diverse clerical duties, ensuring accuracy, confidentiality, and a welcoming environment while supporting the counseling department and school

Qualifications

• High School diploma or equivalent required; minimum three years in advanced staff support or a combination totaling 3 years.
• Knowledge of student record management, confidentiality laws, and privacy.
• Understanding of high school counseling office operations and student support services.
• Familiarity with college applications, transcripts, and scholarships.

Responsibilities

• Operate under minimal supervision to support counseling department.
• Manage and process sensitive student records and enrollment data.
• Serve as liaison for students, families, and external entities with confidentiality.
• Perform clerical and data processing duties vital to department operations.

Skills

Record management

Confidentiality laws

Counseling office knowledge

Transcript processes

Mental health awareness

Organizational skills

Communication skills

Data entry

Problem solving

Interpersonal skills

Education

High School diploma or equivalent

Three years in advanced staff support

Job description

Duluth Public Schools seeks an East High School Registrar/Guidance Clerical to provide confidential administrative support to counselors and site leadership. The role handles sensitive student records, enrollment and post‑secondary applications, and acts as a primary liaison for students and families.

Under minimal supervision, you will perform diverse clerical duties, ensuring accuracy, confidentiality, and a welcoming environment while supporting the counseling department and school