Student Records Clerk

Serrato Corporation; Base Line (AR); On-site; USD 29,000 - 42,000; Full time

Benefits offered by this job

Disability insurance

Life insurance

Health care insurance (medical, dental

Paid Holidays

Paid Time Off

Job summary

Serrato Corporation seeks a Records Support Specialist to maintain student records for the Job Corps program, ensuring accurate, complete documentation and compliance with privacy requirements. You will review incoming information, assist the Records Manager with scheduling and onboarding, and help coordinate transportation and clothing allowances per policy.

A High School Diploma or equivalent is required; an Associate’s degree is preferred.

Qualifications

• Proficiency with advanced Microsoft Office applications including Word, PowerPoint, Outlook and Excel.
• Computer literacy with basic functions, email, internet and Adobe Acrobat.
• Extensive knowledge of standard office practices and procedures; ability to operate office machines.
• Ability to complete routine paperwork in a timely manner.
• High level of organizational and accurate record maintenance skills.

Responsibilities

• Reviews all incoming information for student records to ensure accuracy and completeness.
• Assists the Records Manager in scheduling arrivals to meet contracted design capacity.
• Collaborates with counselors to return UA students to Center and documents retrieval efforts.
• Maintains input of students' records and credentials in CIS in compliance with the PRH.
• Tracks and reports performance, taking corrective action to meet goals and standards.
• Prepares daily morning reports for department access and timeliness.
• Coordinates transportation needs for students in compliance with policy manuals.
• Implements a system for clothing and allowances with signed receipts.
• Implements a uniform system for issuing personal and transition allowances.
• Prepares arrival pay sheets and reviews folders for required paperwork.

Skills

Organizational skills

Attention to detail

Data entry

Privacy and security awareness

Education

High School Diploma or equivalent

Associate's degree preferred

Tools

Microsoft Word

PowerPoint

Outlook

Excel

Job description

Primary Position Objective

Provide support for the student records function to ensure that students receive the support services and benefits necessary for successful participation in the Job Corps program while ensuring the maintenance of a uniform systems to account for and document the participation and achievement of program participants.

Brief Description of Duties

• Reviews all incoming information for student records to ensure accuracy and completeness of each form.
• Assists the Records Manager in scheduling sufficient arrivals to achieve and maintain contracted design capacity (On-Board Strength) through collaboration with OA contractors in geographic assignment plan (GAP).
• Collaborates with counselors in returning UA students back to Center. Ensures prompt documentation of UA retrieval efforts in CIS and student personnel files.
• Maintains accountability for the input of students' records and credentials in CIS in compliance with the PRH.
• Ensure performance is accurately tracked and reported and necessary corrective action is taken to achieve the performance outcome goals and quality standards established by the National Director of Job Corps.
• Assists in the development of daily morning reports are made available to all department in a timely manner.
• Coordinates commercial transportation needs of students in compliance with the PRH and Department of Labor Manual Series – DLMS 7 – Travel Management.
• Implement a system to provide clothing allowances for students in the amounts indicated and according to the time schedule shown in the PRH. Records shall include a signed receipt for all clothing allowances issued to the student.
• Implement a uniform system for issuing student personal allowances and transition allowances earned through participation and achievement.
• Prepares arrival pay sheets for students.
• Reviews student folders to ensure they contain necessary paperwork.
• Helps update student profiles (ETA 640).
• Prepares terminated folders.
• Files Student information into permanent folder.
• Works with counselors and Student Personnel Officer on arranging student transportation.
• Assures that personal information about individual students, subject to the Privacy Act, is shared among staff only to the extent necessary to ensure the safety and effective provision of services to students, and no further, in accordance with the Student Rights to Privacy and Disclosure of Information.
• Ensure accuracy, completeness, and timeliness of all student records documents
• Perform other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Proficiency with advanced Microsoft Office applications including Word, Power Point, Outlook, and Excel.
• Computer Literacy with basic computer functions, email, internet, and basic programs such as Adobe Acrobat.
• Extensive knowledge of standard office practices and procedures. Skill in operation of variety of office machines
• Ability to effectively complete routine paperwork in a timely manner.
• High level of organizational and accurate record maintenance skills.

Experience

Minimum of six months experience in administrative support, data entry, records management, or related experience.

Education

High School Diploma or equivalent. Associate's degree preferred.

Certificates/Licenses/Registration

• Valid State Driver's License

Benefits Offered

• Paid Short Term / Long Term Disability and Basic Life Insurance.
• Health care insurance available (medical, dental, vision, critical illness, accident, HSA, and FSA)
• Paid Holidays
• Paid Time Off

  Disclaimers

  • Serrato Corporation is an Equal Opportunity Employer
  • Serrato Corporation conducts background checks and drug screens.