Administrative Assistant - CDD

Serrato Corporation; McKinney (TX); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Disability & Life Insurance

Health Insurance

Holidays

Paid Time Off

401(k) Match

Tuition Reimbursement

EAP Services

Job summary

Serrato Corporation in McKinney, TX seeks an organized administrative support professional to assist the Career Development Director. Responsibilities include calendar management, correspondence, and meeting coordination to ensure smooth operations.

You will handle clerical duties, prepare reports, and support program activities, while maintaining records, logs, and inventory. This role requires strong communication and the ability to work in a fast-paced environment.

Qualifications

• Proficiency with Microsoft Office applications including Word, Power Point, Outlook, and Excel.
• Computer literacy with basic computer functions, email, internet, and basic programs such as Adobe Acrobat.
• Extensive knowledge of standard office practices and procedures. Skill in operation of variety of office machines.
• High level of communication, interpersonal, and organizational skills.
• Ability to work in fast-paced, deadline-oriented situation.

Responsibilities

• Receive telephone calls and visitors; handle routine matters personally and route non-routine business to proper staff for consideration.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Maintain calendar and schedule appointments.
• Attends meetings and prepares and distributes minutes of these meetings.
• Act as liaison between manager or supervisor and other center staff.
• Maintain correspondence control log, receive incoming and outgoing mail and follow-up on dates for action items.
• Arranges meetings and appointments and keeps the Career Training Director advised of scheduled appointments and commitments.
• Perform a variety of clerical and administrative duties; preparation of special reports, maintain files and records, statistical data, and make travel arrangements, as required.
• Type correspondence and other materials, maintain and update residential schedules.
• Maintain the student incentive system and performance evaluation scheduling system including preparation of reports, as assigned.
• Schedule students into academic and vocational classes within compliance of the PRH.
• Works towards meeting performance standard goals.
• Follows CDSS plan and Code of Conduct system daily.
• Adheres to required property control policies and procedures.
• Maintains good housekeeping in all areas and complies with safety practices.
• Complies with all DOL guidelines, OFCCP regulation, Quality Assurance Plan (QAP), Serrato policies and procedures, Job Corps notices and bulletins, and Center policies and procedures.
• Maintain accountability of students and property; adhere to safety practices.
• Maintain inventory of classroom supplies.
• Maintain substitute list; schedule substitutes, as needed.
• Helps students become more employable through continuous reinforcement.
• Demonstrates and abides by Serrato Corporation's core values and operating principles.
• Models, mentors, monitors appropriate Career Success Standards.
• Participates in PRH mandated staff training. Failure to participate may result in disciplinary action up to and including termination.
• Performs other duties as assigned.

Skills

Microsoft Office

Computer literacy

Office practices

Communication

Deadline-oriented

Education

High school diploma

Associates in Business

Job description

Primary Position Objective

Performs a variety of clerical and administrative duties to the Career Development Director

Brief Description Of Duties

• Receive telephone calls and visitors; handle routine matters personally and route non-routine business to proper staff for consideration.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Maintain calendar and schedule appointments.
• Attends meetings and prepares and distributes minutes of these meetings.
• Act as liaison between manager or supervisor and other center staff.
• Maintain correspondence control log, receive incoming and outgoing mail and follow-up on dates for action items.
• Arranges meetings and appointments and keeps the Career Training Director advised of scheduled appointments and commitments.
• Perform a variety of clerical and administrative duties; preparation of special reports, maintain files and records, statistical data, and make travel arrangements, as required.
• Type correspondence and other materials, maintain and update residential schedules.
• Maintain the student incentive system and performance evaluation scheduling system including preparation of reports, as assigned.
• Schedule students into academic and vocational classes within compliance of the PRH.
• Works towards meeting performance standard goals.
• Follows CDSS plan and Code of Conduct system daily.
• Adheres to required property control policies and procedures.
• Maintains good housekeeping in all areas and complies with safety practices.
• Complies with all DOL guidelines, OFCCP regulation, Quality Assurance Plan (QAP), Serrato policies and procedures, Job Corps notices and bulletins, and Center policies and procedures.
• Maintain accountability of students and property; adhere to safety practices.
• Maintain inventory of classroom supplies.
• Maintain substitute list; schedule substitutes, as needed.
• Helps students become more employable through continuous reinforcement.
• Demonstrates and abides by Serrato Corporation's core values and operating principles.
• Models, mentors, monitors appropriate Career Success Standards.
• Participates in PRH mandated staff training. Failure to participate may result in disciplinary action up to and including termination.
• Performs other duties as assigned.

Qualifications

• Proficiency with Microsoft Office applications including Word, Power Point, Outlook, and Excel.
• Computer literacy with basic computer functions, email, internet, and basic programs such as Adobe Acrobat.
• Extensive knowledge of standard office practices and procedures. Skill in operation of variety of office machines.
• High level of communication, interpersonal, and organizational skills.
• Ability to work in fast-paced, deadline-oriented situation.

Experience

One-year secretarial experience required.

Education

High school diploma or equivalent required. Associates in Business Degree preferred.

Certificates/Licenses/Registration

• Valid State Driver's License

Benefits Offered

• Paid Short Term / Long Term Disability and Basic Life Insurance.
• Health care insurance available (medical, dental, vision, critical illness, accident, HSA, and FSA)
• Paid Holidays
• Paid Time Off
• 401(k) retirement plan with company match
• Tuition Reimbursement
• Employee Assistance Counseling Service Programs Available

Disclaimers

• Serrato Corporation is an Equal Opportunity Employer

Background Screening

• Serrato Corporation conducts background checks and drug screens.