Student Records Clerk

Bizzell Group; New Haven, Northern (CT, KY); On-site; USD 36,000 - 48,000; Full time

Job summary

The Bizzell Group in New Haven is seeking a detail-oriented Records/Hall Monitor Assistant to support student records, coordinate arrivals, and assist counselors in ensuring compliance with program policies.

You will maintain accurate CIS records, prepare payroll-related documents, and help manage transportation for students while upholding privacy and quality standards in a fast-paced educational center.

Qualifications

• Proficiency in MS Office applications (Word, PowerPoint, Outlook, Excel) is required.
• Strong organizational skills and attention to detail are essential.
• Ability to manage multiple tasks with accuracy and timeliness.

Responsibilities

• Review and file student records, ensuring accuracy and completeness.
• Support Records Manager in scheduling and coordinating arrivals to meet capacity targets.
• Collaborate with counselors to facilitate student transitions and document retrieval efforts.
• Maintain CIS entries for student records and credentials in compliance with PRH.
• Prepare arrival pay sheets and term folders, ensuring proper documentation.

Skills

Communication skills

Organizational skills

Time management

Attention to detail

Team player

Education

High School Diploma

Associate's degree preferred

Tools

Microsoft Word

PowerPoint

Outlook

Excel

Job description

Description

About Us:

The Bizzell-Group: ?New Haven Job Corps is a career training center dedicated to empowering young adults through education, hands-on experience, and personal development. Our program provides a supportive environment where students can gain the skills, certifications, and confidence needed to pursue rewarding careers. With a focus on both academic achievement and practical training, we partner with local employers and community organizations to ensure our graduates are prepared to meet the demands of today’s workforce.

Hall Monitor Duty:

Monitor hallways area during class breaks to ensure proper student behavior.

Description:

Provide support for the student records function to ensure that students receive the support services and benefits necessary for successful participation in the Job Corps program while ensuring the maintenance of a uniform systems to account for and document the participation and achievement of program participants.

• Reviews all incoming information for student records to ensure accuracy and completeness of each form.
• Assists the Records Manager in scheduling sufficient arrivals to achieve and maintain contracted design capacity (On-Board Strength) through collaboration with OA contractors in geographic assignment plan (GAP).
• Collaborates with counselors in returning UA students back to Center. Ensures prompt documentation of UA retrieval efforts in CIS and student personnel files.
• Maintains accountability for the input of students' records and credentials in CIS in compliance with the PRH.
• Ensure performance is accurately tracked and reported and necessary corrective action is taken to achieve the performance outcome goals and quality standards established by the National Director of Job Corps.
• Assists in the development of daily morning reports are made available to all department in a timely manner.
• Coordinates commercial transportation needs of students in compliance with the PRH and Department of Labor Manual Series - DLMS 7 - Travel Management.
• Implement a system to provide clothing allowances for students in the amounts indicated and according to the time schedule shown in the PRH. Records shall include a signed receipt for all clothing allowances issued to the student.
• Implement a uniform system for issuing student personal allowances and transition allowances earned through participation and achievement.
• Prepares arrival pay sheets for students.
• Reviews student folders to ensure they contain necessary paperwork.
• Helps update student profiles (ETA 640).
• Prepares terminated folders.
• Files Student information into permanent folder.
• Works with counselors and Student Personnel Officer on arranging student transportation.
• Assures that personal information about individual students, subject to the Privacy Act, is shared among staff only to the extent necessary to ensure the safety and effective provision of services to students, and no further, in accordance with the Student Rights to Privacy and Disclosure of Information.
• Ensure accuracy, completeness, and timeliness of all student records documents.
• Works toward meeting performance management goals.
• Follows CDSS plan and Code of Conduct system daily.
• Adheres to required property control policies and procedures.
• Maintains good housekeeping in all areas and complies with safety practices.
• Complies with all DOL guidelines, OFCCP regulation, Quality Assurance Plan (QAP) Serrato policies and procedures, Job Corps notices and bulletins, and Center policies and procedures.
• Demonstrates and abides by The Bizzell Group's core values and operating principles.
• Models, mentors, monitors appropriate Career Success Standards.
• Helps students become more employable through continuous reinforcement.
• Participation in PRH mandated staff training is mandatory. Failure to participate may result in disciplinary action up to and including termination.
• Performs other duties as assigned.

Requirements

Position Competencies:

• Presents information both clearly and concisely and regularly confirms correct interpretation of information.
• Very high standard of communication skills both written and verbal for the presentation of facts and ideas.
• Shows professional non-verbal body language and actively listens to others.
• Action oriented. Demonstrates the ability to handle several projects simultaneously with decision making, flexibility, and problem solving.
• Implements the key principles of time management, task allocation and priority assignment in addition to personal organization.
• Shows attention to detail and ability to complete work with the highest level of accuracy and efficiency.
• Continually seek ways to improve employment service provided via development of professional skills and personal growth.
• Demonstrates professional interpersonal skills when interacting with others. Abides by The Bizzell Group's Healthy Workplace Environment policy.
• Acts as team player and builds professional relationships with coworkers to achieve goals.

Qualifications:

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• Proficiency with advanced Microsoft Office applications including Word, Power Point, Outlook, and Excel.
• Computer Literacy with basic computer functions, email, internet, and basic programs such as Adobe Acrobat.
• Ability to effectively complete routine paperwork in a timely manner. High level of organizational and accurate record maintenance skills
• Minimum of six months experience in administrative support, data entry, records management, or related experience.
• High School Diploma or equivalent. Associate's degree preferred.

Physical Demands:

While performing the duties of this job, the employee is regularly required to sit; use hands and fingers to handle or feel, to reach with hands and arms, and talk and listen. The employee must be able to occasionally lift and/or move up to 25 pounds. Specific vision capabilities required by this job include close vision, distance vision, and peripheral vision.

Schedule:

Monday - Friday

7:30AM - 4:30PM

1 hour lunch break.