Student Records Manager

Equus Workforce Solutions; Dayton (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

Equus Workforce Solutions in Dayton, OH is seeking an experienced Records Center Supervisor to monitor the operations of the Center's Records department, ensuring data accuracy and compliance with federal and state requirements.

In this role you will coordinate with recruiters and the DOL, assign students, maintain Data Five and CIS, and prepare weekly reports while supervising staff and safeguarding confidential records.

Qualifications

• High School Diploma or GED required; Associate degree preferred.
• Minimum of three years of related experience.
• One to two years of supervisory experience.
• Experience working with youth.
• A valid driver's license in the state of employment with an acceptable driving record.

Responsibilities

• Monitors the operations of the Center's Records department.
• Ensures communication with recruiter and DOL to maintain contractual requirements of on-board strength.
• Maintain accuracy of student data into Data Five and the CIS system daily.
• Assign new students and schedule travel through Oasis System.
• Administers student records in accordance with PRH.
• Compile weekly termination reports and data for the center operations reports.
• Coordinate the collection of all student records upon termination including sealed confidential records.
• Oversee the transportation for all types of leave, transfers, and termination.

Skills

Supervisory experience

Experience working with youth

Driver's license

Education

High School Diploma or GED

Associate degree preferred

Job description

Company Description

Our Job Corps programs provide life-changing services that help young people succeed in school, obtain good jobs, excel in their chosen fields, and serve as contributing members of their communities. We accomplish this through an intense commitment to safety, quality service, excellence, and partnerships.

Our Job Corps programs provide life-changing services that help young people succeed in school, obtain good jobs, excel in their chosen fields, and serve as contributing members of their communities. We accomplish this through an intense commitment to safety, quality service, excellence, and partnerships.

Job Description

Monitors the operations of the Center's Records department. Ensures communication with recruiter and DOL to maintain contractual requirements of on-board strength.

• Ensure the accuracy of student data into the center's Data 5 system and the CIS system daily.
• Assign new students and schedule travel through Oasis System.
• Administers student records in accordance with PRH.
• Compile weekly termination reports and data for the center operations reports.
• Coordinate the collection of all student records upon termination including sealed confidential records.
• Oversee the transportation for all types of leave, transfers, and termination.
• Reconciles OMS Data to assure Data Five and SPAMIS are correct.
• Responds to student and staff inquiries concerning student pay and allowance routinely and timely.
• Records are maintained in sequential order.
• Records reflect quality by maintaining all information in a systematic format for easy review and audit.
• Publishes the student morning/status report daily.
• Maintains accurate tracking and accountability of student clothing allowances.
• Schedules transportation for student winter break.
• Maintains accountability and control of bus tickets and other student transportation.
• Assesses personnel needs and works with the Human Resources department to screen and interview potential staff. Recommends promotions, transfers, and merit evaluations within the department. Conducts and prepares performance appraisals.
• Clearly communicates and consistently models appropriate CSS and employability skills.
• Maintains accountability of staff, students, and property.
• Adheres to safety practices in all areas of responsibility.
• Fosters and sustains a conducive environment at the center, ensuring it remains free from harassment, intimidation, and disrespect, thereby ensuring a safe space for both staff and students to engage in work and learning.

Qualifications

• High School Diploma or GED required. Associate degree preferred.
• Minimum of three years of related experience.
• One to two years of supervisory experience.
• Experience working with youth.
• A valid driver's license in the state of employment with an acceptable driving record.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team, Equus puts the industry's best practices to work by focusing on the development, design, and delivery of demand-driven workforce solutions.

When you join Equus, you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.

At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.