Student Programs & Office Operations Associate

Farmingdale State College; Village of Farmingdale (NY); On-site; USD 51,000 - 55,000; Full time

Job summary

Farmingdale State College is seeking a Staff Assistant in the Academic Support & Access Programs department to support ACE, CSTEP, and TRIO initiatives. The role entails office management, data tracking, and coordination of events and projects within a diverse university setting.

Responsibilities include handling inquiries, assisting with meetings and workshops, maintaining participant databases, and ensuring payroll/hiring documents are processed accurately.

Qualifications

• Bachelor's degree required.
• Excellent oral and written communication skills.
• Detail-oriented with strong organizational and interpersonal abilities.
• Proactive and motivated; able to manage multiple projects and work in a team.
• Proficiency in Microsoft Office, with intermediate Excel skills at minimum.

Responsibilities

• Manage daily office operations and handle inquiries related to the programs.
• Assist in planning and coordinating student meetings, workshops, and events.
• Create and maintain databases for student participants and track outcomes.
• Develop student resource guides to increase awareness of resources.
• Coordinate with the Office of Sponsored Programs Administration for policy and HR/payable documentation.
• Oversee collection and submission of hiring and payroll documents; manage time and attendance.

Skills

Excellent communication

Detail-oriented

Teamwork

multitasking

Education

Bachelor's degree

Tools

Microsoft Office

Excel

Job description

Farmingdale State College is seeking a Staff Assistant in the Academic Support & Access Programs department to support ACE, CSTEP, and TRIO initiatives. The role entails office management, data tracking, and coordination of events and projects within a diverse university setting.

Responsibilities include handling inquiries, assisting with meetings and workshops, maintaining participant databases, and ensuring payroll/hiring documents are processed accurately.