Student Life Programs Coordinator

University of San Diego; San Diego (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

The University of San Diego is seeking a Student Life Coordinator to provide coordination of TRS and other student-facing programs and administrative support to the Assistant Vice President for Student Life. You will manage calendars, handle calls and emails, and prepare materials for workshops and meetings.

This role requires handling confidential information, supporting divisional planning, preparing financial documents, and organizing department communications.

Responsibilities

• Determines priority of issues for the AVP’s consideration; has all relevant materials available
• Reviews all incoming correspondence; forwards appropriate items and independently responds to inquiries
• Schedules appointments and maintains the calendars
• Composes correspondence and memoranda on behalf of the AVP, including highly confidential and sensitive material
• Serves as an information source for students, employees, parents, alumni, and the general public
• Screens and receives visitors, gives out information and/or refers to proper administrator/department and screens phone calls
• Maintains records/files for various committees and professional affiliations
• Prepares, organizes, manages and maintains files
• Arrange regular weekly and biweekly meetings for all directors reporting directly to the AVP.
• Assists with the coordination of all vacant position searches in the area as needed, including arranging search committee meetings, coordinating information distribution, contacting candidates, travel and meal accommodations, campus meetings, and notifications
• Scans and organizes all documents relating to the AVP electronically
• Is responsible for regular and special meeting preparations, including: Schedules meetings, reserves rooms/sets up virtual meeting spaces through Zoom, and invites participants; Determines and requests catering and A/V needs; Prepares agendas, binders, research, and other materials; Identifies off-site meeting locations, reserves facilities, determines and coordinates food needs, and arranges payment; Purchases supplies/equipment

Job description

The University of San Diego is seeking a Student Life Coordinator to provide coordination of TRS and other student-facing programs and administrative support to the Assistant Vice President for Student Life. You will manage calendars, handle calls and emails, and prepare materials for workshops and meetings.

This role requires handling confidential information, supporting divisional planning, preparing financial documents, and organizing department communications.