Student Housing Office & Operations Manager

The Pennsylvania State University; Pennsylvania; Hybrid; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Medical, dental, vision coverage

Paid time off

Job summary

Penn State University seeks an Office Manager in Housing Operations to serve as the first point of contact for students, guests, and families, and to manage the area office and support staff. This on-campus role includes payroll processing, benefits inquiries, file maintenance, meeting minutes, and calendar coordination.

The position requires a GED/HS and 2+ years of experience, strong MS Office skills, and a collaborative, service-oriented mindset.

Qualifications

• Excellent written and verbal communication skills.
• Ability to exercise good judgment with confidential information.
• Ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office (O365) programs including Word, Excel and PowerPoint.

Responsibilities

• Process daily payroll and bi-weekly payroll reconciliation and submission.
• Assist employees with benefits, payroll, and time-off questions.
• Maintain employee and office files, create reports and forms.
• Attend meetings, take minutes, and participate in committees.
• Support management with projects, copying, spreadsheets, signage and requests.
• Schedule and maintain calendars, coordinate travel, and process reimbursements.
• Monitor budgets, maintain inventory, purchase supplies, and reconcile expenses.
• Handle maintenance requests and vendor communications as needed.
• Coordinate activities with Residence Life, Commons Desk and Food Services staff.
• Hire, train, and supervise student and temporary office workers.

Skills

Payroll processing

Written and verbal communication

Multitasking and time management

Team collaboration

Education

GED or High School Diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Office 365

Job description

Penn State University seeks an Office Manager in Housing Operations to serve as the first point of contact for students, guests, and families, and to manage the area office and support staff. This on-campus role includes payroll processing, benefits inquiries, file maintenance, meeting minutes, and calendar coordination.

The position requires a GED/HS and 2+ years of experience, strong MS Office skills, and a collaborative, service-oriented mindset.