Student Employment HR Specialist - On-Campus Support

Chapman University; Orange (CA); On-site; USD 85,962,000 - 100,289,000; Full time

Job summary

Chapman University in California seeks an HR Specialist, Student Employment to support the Associate Director in administering student employment programs and ensuring processes are accurate and compliant. The role serves as a resource for student employees, hiring managers, and campus partners, handling onboarding and records management with integrity.

The position emphasizes process improvements, data entry in HCM, and maintaining confidentiality while delivering a positive experience to

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience.
• Two or more years of experience in human resources, recruitment, higher education administration, or a related administrative function.
• Demonstrated experience providing customer service and administrative support in a professional environment.
• Strong attention to detail and demonstrated ability to maintain accurate records.
• Ability to manage multiple priorities, meet deadlines, and follow established procedures.
• Strong written and verbal communication skills.
• Demonstrated ability to handle confidential and sensitive information appropriately.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to learn and effectively use HR and other administrative systems.

Responsibilities

• Support the Associate Director of Student Employment in the day-to-day administration and operation of Chapman University’s student employment programs, ensuring processes are accurate, timely, consistent, and compliant with university policies and applicable regulations.
• Serve as a primary resource for student employees, supervisors, and hiring managers by providing guidance, support, and responsive customer service related to student employment policies, recruitment, hiring, onboarding, eligibility requirements, and employment processes.
• Coordinate and process student employment transactions, including new hires, rehires, position changes, employment status changes, and terminations; review required documentation and follow up on incomplete or outstanding items.
• Assist with the administration of the student employment lifecycle from recruitment and onboarding through employment changes and separation, helping to ensure a positive and compliant employment experience for students and hiring departments.

Skills

Customer service

Record keeping

Attention to detail

Communication skills

Multitasking

Education

Bachelor’s degree or equivalent

Tools

Excel

Word

Outlook

Job description

Chapman University in California seeks an HR Specialist, Student Employment to support the Associate Director in administering student employment programs and ensuring processes are accurate and compliant. The role serves as a resource for student employees, hiring managers, and campus partners, handling onboarding and records management with integrity.

The position emphasizes process improvements, data entry in HCM, and maintaining confidentiality while delivering a positive experience to