Payroll Specialist

The Chronicle Of Higher Education, Inc.; Orange (CA); On-site; USD 41,328 - 46,838; Full time

Job summary

The Chronicle Of Higher Education, Inc. is hiring a Payroll Specialist. The ideal candidate will provide accounting, administrative, and customer service support for payroll processes. Responsibilities include inputting employee data, preparing payroll checks, and ensuring compliance with FLSA and California labor laws.

Candidates should have a solid understanding of payroll systems like PeopleSoft and ADP, along with strong organizational and communication skills. This full-time position offers competitive compensation based on qualifications and experience.

Qualifications

• General knowledge of the payroll cycle.
• Working knowledge of payroll and timekeeping systems (e.g., PeopleSoft, Workday, ADP, Kronos).
• Mathematical aptitude.
• Good knowledge of FLSA and CA labor laws.
• Strong attention to detail.
• Critical thinking/problem solving skills.
• Excellent time management skills.
• Excellent written and oral communication skills.
• Customer service skills.
• Ability to keep information confidential and use discretion.
• Strong organizational skills.

Responsibilities

• Input employee data into payroll system.
• Prepare bi-weekly and monthly payroll checks.
• Reconcile payroll checks to employee registers and resolve discrepancies.
• Verify, process and update direct deposit applications.
• Monitor employee timesheets and resolve issues.
• Coordinate with HR for payroll information changes.
• Process direct deposits, garnishments, and vacation/sick benefits.
• Prepare reports for payroll remittances.

Skills

General knowledge of the payroll cycle

Working knowledge of payroll and timekeeping systems

Mathematical aptitude

Good knowledge of FLSA and CA labor laws

Strong Attention to Detail

Critical Thinking/Problem Solving Skills

Excellent Time Management Skills

Excellent written and oral communication skills

Customer service skills

Ability to keep information confidential

Strong organizational skills

Tools

PeopleSoft

Workday

ADP

Kronos

Excel

Job description

Posting Details

Position Information

Position Title: Payroll Specialist

Position Type: Regular

Job Number: SA84424

Full or Part Time: full-time 40 hours weekly

Fair Labor Standard Act Classification: Non-Exempt

Anticipated Pay Range: $30.00 - $34.00

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Provide accounting, administrative, and customer service support for the payroll processes. General knowledge of the payroll cycle, garnishments, payroll tax, and manual check calculations.

Responsibilities

Payroll Support

• Input employee data into payroll system
• Prepare bi-weekly and monthly payroll checks
• Reconcile payroll checks to employee registers and resolve discrepancies
• Verify, process and update direct deposit applications
• Monitor employee timesheets and work with employees and supervisors to resolve issues
• Coordinate with HR to process general payroll information changes (hires/terminations/assignment changes)
• Process direct deposits, stop payments, garnishments, and vacation/sick benefits
• Process off cycle manual checks
• Prepare reports/data for journal entries, federal and state tax payroll deposits, garnishments, and other payroll remittances

Customer Service Support

• Answer payroll policy and procedure questions
• Research payroll requests
• Resolve payroll discrepancies
• Assist HR to research, resolve and answer payroll questions, requests and discrepancies according to FLSA, CA state wage and labor code, DHS, IRS, and Chapman University policies and procedures

Administrative Support

• Sort and review payroll information for accuracy and prioritization
• Establish and maintain records for all general payroll processes, direct deposits, stop payments, garnishments, and vacation/sick benefits
• File payroll information

Other Payroll Support

• Prepare wage audit information to federal and state agencies
• Prepare special payroll reports for management as requested
• Perform other tasks and duties as assigned

Required Qualifications

• General knowledge of the payroll cycle
• Working knowledge of payroll and timekeeping systems (e.g. PeopleSoft, Workday, ADP, Kronos)
• Mathematical aptitude
• Good knowledge of FLSA and CA labor laws
• Strong Attention to Detail
• Critical Thinking/Problem Solving Skills
• Excellent Time Management Skills
• Excellent written and oral communication skills
• Customer service skills
• Ability to keep information confidential and use discretion
• Strong organizational skills

Desired Qualifications

• Previous experience with PeopleSoft HCM
• Previous experience processing garnishments
• Intermediate Excel

Special Instructions to Applicants

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

Applicant Documents

Required Documents

1. Resume
2. Cover Letter