Student Employee, Records & Registration

Inside Higher Ed; Joliet (IL); On-site; USD 17,047 - 24,280; Part time

Job summary

A higher education institution in Joliet is seeking a Student Employee for the Records & Registration office. This part-time position involves assisting with transcript evaluations, updating student records, and supporting students in the Enrollment Center. Ideal candidates must be enrolled at the institution, maintain a GPA of 2.0 or higher, and possess strong communication skills. The role offers flexible hours around class schedules, with up to 20 hours per week during the school year and potentially 28 hours during the summer.

Qualifications

• Must be enrolled at JJC in at least 6 credit hours in fall/spring semester.
• Maintain GPA of 2.0 or higher.
• Dependable and maintain confidentiality of student information according to FERPA guidelines.

Responsibilities

• Assist in the processing of transcript evaluations.
• Maintain and update student records.
• Direct students, faculty, and staff in the Enrollment Center.

Skills

Proficient in Microsoft Office products

Good communication skills

Organized and accurate

Customer service skills

Education

High School diploma or equivalent

Job description

Overview

Position Title: Student Employee, Records & Registration

Job Description: Student Employee, Registration & Records Office

DEPARTMENT: Registration & Records

DIVISION: Student Development

REPORTS TO: Registration Supervisor

CLASSIFICATION: Non-exempt

HIRING RANGE: $15 per hour

(Position is FWS Eligible)

Essential Job Duties And Key Responsibilities

• Assist in the processing of transcript evaluations.
• Assist in the maintenance and updating of student records.
• Alphabetizing and filing of records documents.
• Preparation of forms for scanning.
• Photocopy, scan, and fax documents as requested.
• Use of discretion when handling confidential documents.
• Direct students, faculty and staff in the Enrollment Center.
• Assist with registering students.
• Answering emails and telephone calls.
• Perform related duties as assigned.

Minimum Qualifications

• Must be enrolled at JJC in at least 6 credit hours in fall/spring semester.
• Maintain GPA of 2.0 or higher.
• High School diploma or equivalent.
• Organized and accurate.
• Dependable.
• Maintain confidentiality of student information according to FERPA guidelines
• Proficient in Microsoft Office products and data entry.
• Good communication, interpersonal and customer service skills.
• Professional in appearance and demeanor.
• Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence.

Preferred Qualifications

• English and Spanish verbal and written communication proficiency.
• Demonstrated multicultural competence.

PHYSICAL DEMANDS

• Normal office physical demands
• Occasional light to medium lifting

WORKING CONDITIONS

• Duties are performed indoors in the usual office environment.
• May work up to 20 hours per school week and up to 28 hours per week during the summer if office budget allows.
• Will include occasional evening hours for commencement

Scheduled Weekly Hours: This is a student employee position that works around your class schedule. May work up to 20 hours per week during the fall and spring semesters. During summer and holiday breaks (Winter/Spring), may work up to 28 hours per week with supervisor approval.

Full Time/Part Time Part time

Union (If Applicable):

Scheduled Hours: 20