Student Counseling Secretary - Organized, Data-Driven Admin

Cedar Rapids Community School District; Washington; On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

All district benefits

Job summary

Cedar Rapids Community School District seeks a Counselor Secretary for Washington High School for the 2026-2027 school year. This 11-month, 8-hour day position serves as receptionist in the counseling office and provides clerical support to students and staff.

Responsibilities include processing enrollments and schedule changes in Infinite Campus, maintaining records, handling correspondence, coordinating transportation, and assisting with report cards mailings and records.

Qualifications

• Experience in responsible secretarial position.
• Familiarity with Dell computers and Microsoft Office tools.
• Experience with Infinite Campus for student records.
• Ability to work under pressure with interruptions.
• Ability to work with staff, students and the public.
• Strong oral and written communication skills.
• Enjoy working with young people and ability to handle crisis situations.
• Professional representation of school and district including confidentiality.
• Ability to organize, prioritize and take initiative.
• Experience relating to adults in crisis situations.
• Knowledge of general office procedures.

Responsibilities

• Serve as receptionist and supervise students in counseling office.
• Input master schedule and update records in Infinite Campus.
• Process schedule changes, entries and transfers.
• Maintain enrollment records, perm cards and cumulative files.
• Handle all correspondence and distribute passes.
• Approve E-Registration updates and manage lockers.
• Coordinate with Transportation on bus routes.
• Maintain Open-Enrollment, Permits and Magnet records.
• Prepare grade mailings and manage report cards.
• Collaborate with feeder schools for orientations and transitions.
• Record and update test scores in files.

Skills

Secretarial experience

Customer service

Communication skills

Crisis handling

Organizational skills

Team collaboration

Professionalism

Interpersonal skills

Adaptability

Written communication

Confidentiality

Tools

DELL computers

Microsoft Office

Infinite Campus

Job description

Cedar Rapids Community School District seeks a Counselor Secretary for Washington High School for the 2026-2027 school year. This 11-month, 8-hour day position serves as receptionist in the counseling office and provides clerical support to students and staff.

Responsibilities include processing enrollments and schedule changes in Infinite Campus, maintaining records, handling correspondence, coordinating transportation, and assisting with report cards mailings and records.