Counselor Secretary - 11 months - Washington High School

Cedar Rapids Community School District; Washington; On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

All district benefits

Job summary

Cedar Rapids Community School District seeks a Counselor Secretary for Washington High School for the 2026-2027 school year. This 11-month, 8-hour day position serves as receptionist in the counseling office and provides clerical support to students and staff.

Responsibilities include processing enrollments and schedule changes in Infinite Campus, maintaining records, handling correspondence, coordinating transportation, and assisting with report cards mailings and records.

Qualifications

• Experience in responsible secretarial position.
• Familiarity with Dell computers and Microsoft Office tools.
• Experience with Infinite Campus for student records.
• Ability to work under pressure with interruptions.
• Ability to work with staff, students and the public.
• Strong oral and written communication skills.
• Enjoy working with young people and ability to handle crisis situations.
• Professional representation of school and district including confidentiality.
• Ability to organize, prioritize and take initiative.
• Experience relating to adults in crisis situations.
• Knowledge of general office procedures.

Responsibilities

• Serve as receptionist and supervise students in counseling office.
• Input master schedule and update records in Infinite Campus.
• Process schedule changes, entries and transfers.
• Maintain enrollment records, perm cards and cumulative files.
• Handle all correspondence and distribute passes.
• Approve E-Registration updates and manage lockers.
• Coordinate with Transportation on bus routes.
• Maintain Open-Enrollment, Permits and Magnet records.
• Prepare grade mailings and manage report cards.
• Collaborate with feeder schools for orientations and transitions.
• Record and update test scores in files.

Skills

Secretarial experience

Customer service

Communication skills

Crisis handling

Organizational skills

Team collaboration

Professionalism

Interpersonal skills

Adaptability

Written communication

Confidentiality

Tools

DELL computers

Microsoft Office

Infinite Campus

Job description

Counselor Secretary - 11 months - Washington High School

• Position Type: Secretarial/Clerical/ Secretary - 9,10 and 11-Months
• Date Posted: 10/9/2026
• Location: Washington High School

This position will not start until the 2025-2026 school year.

PRINCIPAL DUTIES

• Serve as the receptionist and supervise students who are waiting for appointments in the counseling office.
• Use computerized student management system-Infinite Campus (input master schedule, update records, etc.)
• Initiate and complete procedures on all student schedule changes, entries, and transfers.
• Maintain accurate enrollment records, perm cards and cumulative files.
• Handle all correspondence.
• Distribute passes for Counselors.
• Approve E-Registration updates.
• Assign lockers and enter data into Infinite Campus
• Work with Transportation regarding changes, additions or deletion of student bus routes.
• Maintain Open-Enrollment, Permit and Magnet Continuation book/records
• Permanently store grades and organize report cards mailings and all organization leading up to the mailing.
• Work with feeder schools for sixth grade orientations in spring and high schools in the fall.
• Record and update student test scores in appropriate file.
• Other duties as may be assigned.

CLASSIFICATION

• Secretarial-Clerical Group E
• Eight (8) hours per day
• Eleven (11) months.

EMPLOYMENT

2026-2027 School Year

PREPARATION, EXPERIENCE, SKILLS

• Successful experience in responsible secretarial position.
• Knowledge in the operation of and experience on the DELL computers with
• Microsoft Office Tools and Infinite Campus data base for student recordkeeping.
• Ability to work under pressure with frequent interruptions.
• Ability to work with staff, students, and public.
• Willingness to accept responsibility.
• Good oral and written communication skills.
• Enjoy working with young people.
• Able and willing to work with students in crisis situations.
• Capable of representing the school and district in a professional manner, which includes but is not limited to confidentiality, communication skills, dress, and additional training.
• Ability to organize, prioritize, and initiate responsibility.
• Successful experience relating to adults in crisis situations.
• Knowledge of general office procedures.

ESSENTIAL FUNCTIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; walk; use hands and fingers to handle and/or feel objects, tools or controls; talk and hear. The employee frequently must squat, stoop or kneel, reach above the head and forward 0 to 24 inches and on occasion up to 36 inches. The employee continuously uses hand strength to grasp items. The employee will frequently bend or twist at the neck and trunk more than the average person while performing the duties of this job. The employee must frequently lift and/or move up to 50 pounds 0 to 12 feet and occasionally up to 20 feet, such as curriculum materials, desks, chairs, and boxes. The employee will sometimes push/pull items such as tables and carts. Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus while supervising students and working with computers, written materials, reports, assessment data, etc.

WORKING ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is moderately quiet. The position requires the commitment of professional working hours that may require the employee to extend beyond a typical 8:00 a.m. to 4:00 p.m. workday. The employee will usually work in indoor temperatures.

The information contained in this job description is in compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual holding this position and additional duties may be assigned.

The Cedar Rapids Community School District is an Equal Opportunity Employer. The district does not discriminate on the basis of race, creed, color, gender, national origin, religion, age, marital status, sexual orientation, veteran status, or disability.

Salary and Benefit

• Salary: Hourly
• Benefit: All district benefits in accordance with work agreement.
• Salary Range: $18.26 per hour