Guidance Office Secretary (11-Month)

Cedar Rapids Community School District; Cedar Rapids (IA); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

All district benefits

Job summary

The Cedar Rapids Community School District seeks a Counselor Secretary for Washington High School in Cedar Rapids, IA. The position is 11 months, with duties spanning receptionist responsibilities, student records, and office coordination within the counseling office.

Responsibilities include managing schedules in Infinite Campus, processing schedule changes, maintaining enrollment files, handling correspondence, and supporting pupils in crisis or daily activities.

Qualifications

• Successful experience in responsible secretarial position.
• Knowledge of Dell computers, Microsoft Office tools, and Infinite Campus for student records.
• Ability to work under pressure with frequent interruptions.
• Ability to work with staff, students, and public.

Responsibilities

• Serve as receptionist and supervise students in the counseling office.
• Use Infinite Campus to input master schedule and update records.
• Initiate and complete procedures on schedule changes, entries, and transfers.
• Maintain enrollment records, perm cards and cumulative files.
• Handle all correspondence.
• Distribute passes for Counselors.
• Approve E-Registration updates.
• Assign lockers and enter data into Infinite Campus.
• Coordinate with Transportation on bus route changes.
• Maintain Open-Enrollment, Perm and Magnet files.
• Record and update student test scores and prepare mailings.
• Other duties as assigned.

Skills

Secretarial experience

Dell computers

Microsoft Office

Infinite Campus

Communication skills

Public interaction

Confidentiality

Organizational skills

Job description

The Cedar Rapids Community School District seeks a Counselor Secretary for Washington High School in Cedar Rapids, IA. The position is 11 months, with duties spanning receptionist responsibilities, student records, and office coordination within the counseling office.

Responsibilities include managing schedules in Infinite Campus, processing schedule changes, maintaining enrollment files, handling correspondence, and supporting pupils in crisis or daily activities.