Student Conduct Specialist or Assistant Director of Student Conduct

East Texas A&M University; Commerce (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health insurance

Tuition assistance

TRS retirement benefits

Wellness program

Job summary

East Texas A&M University in Commerce, TX seeks a Student Conduct Specialist or Assistant Director to oversee disciplinary hearings and outreach within the Dean of Students Office. The role acts as Administrative Hearing Officer, managing casework from intake to resolution, applying restorative justice where appropriate, and ensuring compliance with university policies and the Jeanne Clery Act.

The position requires strong communication, confidentiality, and multitasking abilities, with

Qualifications

• Bachelor’s degree or equivalent; 3 years of related experience for Assistant Director.
• Bachelor’s degree; 1 year of related experience for Specialist.
• Familiarity with student conduct processes is a plus.
• Strong verbal and written communication skills; confidentiality.

Responsibilities

• Serve as Administrative Hearing Officer for disciplinary cases.
• Provide case management and outreach services to students.
• Develop outreach initiatives and assist with training for board members.
• Back up to the Dean of Students as needed.
• Maintain records in Maxient and related systems.
• Respond to inquiries about student conduct status and policies.

Skills

Disciplinary hearings

Restorative justice

Communication

Multitasking

Policy interpretation

Education

Bachelor's degree

Master’s degree preferred

Tools

Maxient

Job description

Job Title Student Conduct Specialist or Assistant Director of Student Conduct Agency East Texas A&M University Department Dean of Students

Proposed Minimum SalaryCommensurate

Job LocationCommerce, Texas

Job TypeStaff

SUMMARY

The Assistant Director, under the direction of the Dean of Students, serves as the Administrative Hearing Officer for disciplinary cases involving alleged violations of the Student Code of Conduct and the Prevention Specialist for community outreach. The Assistant Director, under general direction, offers case management and resolution services to students through interventions, referrals, and connection to follow-up services to address the needs of students. The Assistant Director is tasked with developing and executing outreach initiatives that support on-going education of position related policies, procedures, and reporting protocols. The Assistant Director serves as backup to the Dean of Students, as needed. This position is identified as a Campus Security Authority (CSA) and is required to report non-personally identifying information to the University Police Department related to any and all incidents that fall within the Jeanne Clery Act.

DUTIES & RESPONSIBILITIES

HEARING OFFICER & ADMINISTRATIVE DUTIES (40%)

• Assist in the receipt of complaints and investigation of allegations of violations of the Code of Student Conduct.
• Serve as a hearing officer for administrative cases of student and group/organization misconduct; utilize restorative justice to mediate assigned cases involving student conflict.
• Adjudicates alleged violations of the conduct code in accordance with ETAMU policies and procedures.
• Determine responsibility for allegations of misconduct; issue university-level sanctions as appropriate.
• Independently manages assigned cases from inception through completion ensuring compliance with timelines, due process, and policies.
• Investigates alleged violations as appropriate.
• Write follow-up letters, finalize cases, and complete records in Maxient.
• Monitor completion of sanctions issued through the disciplinary process.
• May serve as the Student Rights & Responsibilities administrator for University Hearing/Appeal Boards as needed.
• Assumes administrative responsibility for the department when tasked.
• Drafts, reviews, and sends relevant correspondence for assigned cases.
• Maintains accurate and up-to-date records of cases and proceedings in Maxient (Student Conduct Database).
• Assists with the overall management and operations of the Office for Student Rights and Responsibilities.
• Prepares or assists in the preparation of reports, assessments, and other necessary tasks.
• Responds to inquiries from outside constituents regarding student cases as prescribed by departmental, University, and other relevant policies and laws.
• Responds to inquiries for student conduct status for students attempting to participate or join campus-approved clubs/organizations, and employment on-campus.

PREVENTION & OUTREACH (35%)

• Develop and lead prevention initiatives to the university community regarding office policy, procedures, and university protocols.
• Assist in special projects including but not limited to Alcohol and other Drugs, Hazing Prevention, and Welcome Week events.
• Assist with departmental marketing, publications, and website, to support the departments brand.

TRAINING & EVALUATION (15%)

• Assist with the designing, planning, implementing, and evaluating of training for all University Hearing/Appeal Board members.
• Assist in the developing and coordinating training for paraprofessional staff and student staff, as needed.
• Assist with evaluating program standards, objectives, and conducting program assessments, as well as, training for new investigators and semester training for continuing investigators.
• with regularly evaluating the investigation process including updating forms, guidelines, and other investigation documents.

UNIVERSITY/DIVISION/DEPARTMENT DUTIES (5%)

• Serves as a representative on Department, Division, and University committees and task forces, at events, and to department stakeholders as assigned.
• Attends, presents, and actively engages in Department and Division meetings, trainings, and functions.
• Interprets and participates in the development of University/department rules and procedures, while also assisting in the establishment of short and long term goals and strategic planning for investigations.

OTHER DUTIES (5%)

• Performs other related duties as assigned incidental to the nature of the position or appropriate to the mission of the Office of Student Rights & Responsibilities, the Division of Enrollment Management and Student Affairs, and the University.

ASSISTANT DIRECTOR MINIMUM REQUIREMENTS

• Required Education and Experience: Bachelor’s degree in applicable field or equivalent combination of education and experience 3 years of related experience in coordinating and administering disciplinary hearings for student code of conduct violations in a college or university setting, developing educational programs, facilitating student and staff trainings, advising student organizations, and developing student leadership programs.
• Knowledge / Skills / Abilities: Ability to multitask and work cooperatively with others. Strong verbal and written communication skills. Ability to work with sensitive information and maintain confidentiality. Strong interpersonal and organizational skills.
• Preferred Education / Skills / Experience: Familiarity with the Maxient conduct platform. Master’s degree in Counseling, Social Work, or Psychology; Student Administration, Higher Education Administration, or Educational Leadership; or related field.

STUDENT CONDUCT SPECIALIST MINIMUM REQUIREMENTS

• Required Education and Experience: Bachelor’s degree in applicable field or equivalent combination of education and experience 1 year of related experience in coordinating and administering disciplinary hearings for student code of conduct violations in a college or university setting, developing educational programs, facilitating student and staff trainings, advising student organizations, and developing student leadership programs.
• Knowledge / Skills / Abilities: Ability to multitask and work cooperatively with others. Strong verbal and written communication skills. Ability to work with sensitive information and maintain confidentiality. Strong interpersonal and organizational skills.
• Preferred Education / Skills / Experience: Familiarity with the Maxient conduct platform. Master’s degree in Counseling, Social Work, or Psychology; Student Administration, Higher Education Administration, or Educational Leadership; or related field.

WHY WORK AT EAST TEXAS A&M UNIVERSITY?

• Competitive Benefits & Work-Life Balance: Employee tuition assistance for master’s and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.
• Career Growth & Development: Access to cutting-edge research opportunities at a designated R2 Research Institution.
• Academic Excellence: ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
• Over 140 degree programs, including nationally ranked online and graduate options.
• First accredited institution to offer a competency-based bachelor’s degree in criminal justice.
• Distance education offerings in Corsicana, Dallas, Frisco, McKinney, Mesquite, Bryan, and online.
• State-of-the-Art Facilities: Work in advanced facilities such as the 113,470-square-foot Nursing and Health Sciences Building, featuring a state-of-the-art simulation hospital and a 1,300-acre agricultural research farm.
• Vibrant Campus Life: Engage with over 95 student organizations and 14 NCAA Division I athletic teams, contributing to a thriving campus community.
• Prime Location & Growth: Enjoy the benefits of working in rapidly growing regions, with abundant career opportunities at six locations across Dallas and Northeast Texas.
• Visit us on our social media: Facebook, Twitter, Instagram, YouTube, LinkedIn, and ETAMU News.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees.

External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting. Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.