Student Billing & AR Specialist — Education Finance Impact

Calvin University; Grand Rapids (MI); On-site; USD 42,000 - 64,000; Full time

Job summary

Calvin University in Grand Rapids, MI is seeking a Student Accounts Administrator to manage billing, balances and payment options with empathy. You will oversee accounts receivable in Workday Student and enforce university policies.

Coordinate with the Registrar, Financial Aid, Housing, and International Programs to ensure accurate charging and billing. You will review refunds, reconcile ledgers, release monthly statements and prepare IRS 1098-T related reporting.

Qualifications

• Clear communication and empathy when interfacing with students and families about billing and payment options.
• Ability to apply university policies related to student billing and collections.
• Proficiency with Workday Student for creating, reviewing and maintaining charges.

Responsibilities

• Serve as a primary point of contact for students and families regarding billing, balances, and payment options with clear and empathic communication.
• Administer and oversee all student accounts receivable functions including creating, reviewing and maintaining student account charges in Workday Student.
• Implement, interpret, and enforce university policies related to student billing and collections.
• Review student account activity and approve or deny refund requests as appropriate.
• Reconcile student accounts receivable subsidiary ledgers and related general ledger accounts.
• Release monthly student account statements and communicate account information to students and families.
• Coordinate with the Registrar's Office, Financial Aid, Housing, and International Programs to ensure accurate student account charges and billing.
• Support registration-related processes and coordinate tuition postings schedules within Workday.
• Post and edit or review other student-related assessments, such as parking fees or late charges with the assistance of a student intern.
• Monitor student account balances and status, including holds and eligibility for registration or services.
• Monitor delinquent accounts and coordinate collection efforts with external collection agencies.
• Administer student bankruptcy accounts and maintain compliance with applicable legal requirements.
• Ensure compliance with FERPA, Title IV, state regulations and university policies.
• Prepare documentation and supporting materials for consortium partners.
• Prepare debt balance analyses and collection-related reports.
• Apply and reconcile student payments, waivers and refunds within Workday Student using online payments, third-party sponsorships, financial aid, and external systems.
• Prepare reports and documentation for internal and external agencies.
• Assist with month-end and fiscal year-end closing processes as it pertains to Student Accounts.
• Assist with annual preparation and distribution of IRS Form 1098-T statements.

Skills

Clear communication

Empathy

Attention to detail

Tools

Workday Student

Job description

Calvin University in Grand Rapids, MI is seeking a Student Accounts Administrator to manage billing, balances and payment options with empathy. You will oversee accounts receivable in Workday Student and enforce university policies.

Coordinate with the Registrar, Financial Aid, Housing, and International Programs to ensure accurate charging and billing. You will review refunds, reconcile ledgers, release monthly statements and prepare IRS 1098-T related reporting.