Student Assistant - Government Compensation in California Program - Hybrid

Theuniversityunion; Sacramento (CA); Hybrid; USD 25,000 - 36,000; Part time

Job summary

The State Controller's Office is seeking a motivated student assistant to support the Government Compensation in California Program. The role focuses on developing systems, outreach to local government agencies, and maintaining GCC data. The position is part-time, non-benefited, and located in California.

Hybrid work schedule: 16 hours per week, Monday–Friday between 8 AM–4:30 PM. It requires enrollment in at least minimal college units and a GPA of 3.0 or higher.

Qualifications

• Strong written, verbal, and active listening communication skills.
• Ability to prepare clear, accurate, and concise emails, memorandums, reports, and other written materials.
• Ability to communicate complex information effectively with internal and external parties.
• Strong organizational, time management, and workload prioritization skills.
• Ability to adapt and respond effectively to changing workloads, priorities, and deadlines.
• Demonstrates initiative, accountability, self-motivation, and a positive attitude.
• Strong analytical, problem-solving, and critical thinking skills, including the ability to analyze data and draw sound conclusions.
• Ability to work independently and collaboratively in a team environment.

Responsibilities

• Develop systems to store and maintain local government agency information.
• Document outreach to local government agencies with non-compliant and/or delinquent GCC reports.
• Prepare workload status reports to present to management.
• Research and collect local government agency information.
• Review, analyze, and research GCC data.
• Present research information to management and propose recommendations.
• Provide training and guidance to local government agencies related to preparing and submitting GCC reports.
• Contact local government agencies to remediate and resolve non-compliant GCC reports.
• Contact local government agencies regarding delinquent GCC reports to encourage compliance.

Skills

Written communication

Verbal communication

Active listening

Organization

Time management

Problem solving

Teamwork

Fast learner

Education

High school

Job description

• Base Pay $18.00 - $26.00 / Hour
• Job Category Part‑time, Off-campus , State Controller's Office
• Employee Type Student Assistant
• Required Degree High school
• Manage Others No

The State Controller's Office is seeking to hire a motivated and dependable student assistant to fill a critical role supporting the State Controller’s Office's (SCO) Government Compensation in California Program. The Government Compensation in California (GCC) Unit was createdto enhance government transparency. SCO collects annual government compensation data from counties, cities, and special districtsand publishes the information on the GCC website.The Student Assistant will help develop systems to store and maintain local government agency information, document outreach to local government agencies with non‑compliant and/or delinquent GCC reports and contact local government agencies with non‑compliant GCC reports and to remediate and resolve non‑compliant GCC report and to encourage compliance.

In this role, the student assistant will have the opportunity to develop effective communication, critical thinking, professional etiquette, and research skills.

Requirements

Conditions of Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Students must be enrolled in at least: 12 semester units or 12 quarter units for undergraduate students; eight-semester units or eight quarter units for graduate students. Students declared major must match the major(s) listed in the job posting and students must have a GPA of 3.0 or higher.

Majors/Fields of Study

C omputer Science, Business Administration, Data Science, Statistics, Math, Finance or Economics.

Work Schedule

Hybrid 16-hours per week work schedule . F lexible workdays and work hours, Monday – Friday, between 8 AM – 4:30 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Monday - Friday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Compensation

$18.00 - $26.00 per hour.

Minimum Qualifications

• Strong written, verbal, and active listening communication skills.
• Ability to prepare clear, accurate, and concise emails, memorandums, reports, and other written materials.
• Ability to communicate complex information effectively with internal and external parties.
• Strong organizational, time management, and workload prioritization skills.
• Ability to adapt and respond effectively to changing workloads, priorities, and deadlines.
• Demonstrates initiative, accountability, self-motivation, and a positive attitude.
• Strong analytical, problem-solving, and critical thinking skills, including the ability to analyze data and draw sound conclusions.
• Ability to work independently and collaboratively in a team environment.
• Ability to work effectively under pressure and within time constraints.

Preferred Qualifications

• Demonstrated knowledge of the principles of public administration, executive & organizational communication, purpose-driven writing and editing that is clear, concise, and accurately explains the complexity and services of the SCO.
• Ability to complete deadline-driven project management assignments and translate complex financial and government information into plain language for diverse audiences.

Duties and Responsibilities

Administrative & Organizational Duties

• Develop systems to store and maintain local government agency information.
• Document outreach to local government agencies with non-compliant and/or delinquent GCC reports.
• Prepare workload status reports to present to management.

Research & Data Gathering

• Research and collect local government agency information.
• Review, analyze, and research GCC data.
• Present research information to management and propose recommendations.
• Provide training and guidance to local government agencies related to preparing and submitting GCC reports.
• Contact local government agencies to remediate and resolve non-compliant GCC reports.
• Contact local government agencies regarding delinquent GCC reports to encourage compliance.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Working Conditions

Work is performed in a hybrid environment.

Students/Employees will be required to work according to the current UEI remote workplace policy and sign a UEI Work from Home Agreement. The decision to permit an employee to work from home is at the discretion of the supervisor or employer and may, at any time and with or without cause, unilaterally terminate the option to work from home.

Summary

As the chief fiscal officer of California, the fourth largest economy in the world, Controller Malia M. Cohen is responsible for accountability and disbursement of the state’s financial resources.

Controller Cohen also safeguards many types of financial property until claimed by the rightful owners, independently audits government agencies that spend state funds, and administers the payroll system for state government employees and California State University employees. She serves on 70 boards and commissions with authority ranging from state public land management to crime victim compensation. The Controller is a member of numerous financing authorities, and fiscal and financial oversight entities including the Franchise Tax Board and Board of Equalization. She also serves on the boards of the nation's two largest public pension funds.

The Controller is one of eight statewide constitutional officials who are elected every four years in California.

Additional Information

• Job Requisition # 705362063
• Agency/Department State Controller's Office